Future opportunity

Facilities Management and Workplace Services

  • The Minister for the Cabinet Office acting through Crown Commercial Service

F01: Prior information notice (prior information only)

Notice reference: 2021/S 000-017569

Published 23 July 2021, 10:45pm



Section one: Contracting authority

one.1) Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service

9th Floor, The Capital, Old Hall Street,

Liverpool

L3 9PP

Email

fmworkplaceservices@crowncommercial.gov.uk

Telephone

+44 3450103503

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

https://www.gov.uk/ccs

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.3) Communication

Additional information can be obtained from the above-mentioned address

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Facilities Management and Workplace Services

Reference number

RM6232

two.1.2) Main CPV code

  • 79993100 - Facilities management services

two.1.3) Type of contract

Services

two.1.4) Short description

Crown Commercial Service (CCS) as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Facilities Management to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. It is intended that this commercial agreement will be the recommended vehicle for all Facilities Management required by UK Central Government Departments

two.1.5) Estimated total value

Value excluding VAT: £35,000,000,000

two.1.6) Information about lots

This contract is divided into lots: Yes

two.2) Description

two.2.1) Title

Total Facilities Management

Lot No

1

two.2.2) Additional CPV code(s)

  • 34990000 - Control, safety, signalling and light equipment
  • 35000000 - Security, fire-fighting, police and defence equipment
  • 35120000 - Surveillance and security systems and devices
  • 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
  • 42113390 - Fuel-gas systems
  • 42122000 - Pumps
  • 45000000 - Construction work
  • 45111310 - Dismantling works for military installations
  • 45210000 - Building construction work
  • 45222300 - Engineering work for security installations
  • 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
  • 45259100 - Wastewater-plant repair and maintenance work
  • 45260000 - Roof works and other special trade construction works
  • 45300000 - Building installation work
  • 45310000 - Electrical installation work
  • 45330000 - Plumbing and sanitary works
  • 45331000 - Heating, ventilation and air-conditioning installation work
  • 45351000 - Mechanical engineering installation works
  • 45420000 - Joinery and carpentry installation work
  • 45430000 - Floor and wall covering work
  • 45440000 - Painting and glazing work
  • 45450000 - Other building completion work
  • 48421000 - Facilities management software package
  • 50000000 - Repair and maintenance services
  • 50116100 - Electrical-system repair services
  • 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
  • 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
  • 50430000 - Repair and maintenance services of precision equipment
  • 50530000 - Repair and maintenance services of machinery
  • 50600000 - Repair and maintenance services of security and defence materials
  • 50700000 - Repair and maintenance services of building installations
  • 50740000 - Repair and maintenance services of escalators
  • 50750000 - Lift-maintenance services
  • 50800000 - Miscellaneous repair and maintenance services
  • 51122000 - Installation services of flagpoles
  • 55000000 - Hotel, restaurant and retail trade services
  • 55300000 - Restaurant and food-serving services
  • 55500000 - Canteen and catering services
  • 55520000 - Catering services
  • 55900000 - Retail trade services
  • 60120000 - Taxi services
  • 63700000 - Support services for land, water and air transport
  • 63712600 - Vehicle refuelling services
  • 63721000 - Port and waterway operation services and associated services
  • 63733000 - Aircraft refuelling services
  • 64100000 - Post and courier services
  • 65500000 - Meter reading service
  • 70210000 - Residential property renting or leasing services
  • 70330000 - Property management services of real estate on a fee or contract basis
  • 70332100 - Land management services
  • 70333000 - Housing services
  • 71310000 - Consultative engineering and construction services
  • 71314000 - Energy and related services
  • 71315000 - Building services
  • 71500000 - Construction-related services
  • 71600000 - Technical testing, analysis and consultancy services
  • 71631490 - Runway-inspection services
  • 72224000 - Project management consultancy services
  • 72250000 - System and support services
  • 72512000 - Document management services
  • 72514000 - Computer facilities management services
  • 75123000 - Administrative housing services
  • 77211500 - Tree-maintenance services
  • 77230000 - Services incidental to forestry
  • 77300000 - Horticultural services
  • 77310000 - Planting and maintenance services of green areas
  • 77314000 - Grounds maintenance services
  • 77320000 - Sports fields maintenance services
  • 77340000 - Tree pruning and hedge trimming
  • 79710000 - Security services
  • 79715000 - Patrol services
  • 79810000 - Printing services
  • 79992000 - Reception services
  • 79993000 - Building and facilities management services
  • 79993100 - Facilities management services
  • 80510000 - Specialist training services
  • 85311300 - Welfare services for children and young people
  • 90460000 - Cesspool or septic tank emptying services
  • 90500000 - Refuse and waste related services
  • 90511400 - Paper collecting services
  • 90524000 - Medical waste services
  • 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
  • 90620000 - Snow-clearing services
  • 90640000 - Gully cleaning and emptying services
  • 90650000 - Asbestos removal services
  • 90690000 - Graffiti removal services
  • 90700000 - Environmental services
  • 90711100 - Risk or hazard assessment other than for construction
  • 90900000 - Cleaning and sanitation services
  • 90910000 - Cleaning services
  • 90922000 - Pest-control services
  • 92610000 - Sports facilities operation services
  • 98310000 - Washing and dry-cleaning services
  • 98311000 - Laundry-collection services
  • 98311100 - Laundry-management services
  • 98340000 - Accommodation and office services
  • 98351000 - Car park management services
  • 98393000 - Tailoring services
  • 98395000 - Locksmith services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Crown Commercial Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. The above Public Sector Bodies require a Framework Agreement that provides Facilities Management Services

two.2.14) Additional information

The lot will be split into 4 sub-lot value bands

Lot 1a – £0 - £1,000,000

Lot 1b - £1,000,000 - £7,000,000

Lot 1c - £7,000,000 - £50,000,000

Lot 1d - £50,000,000+

two.2) Description

two.2.1) Title

Hard Facilities Management

Lot No

2

two.2.2) Additional CPV code(s)

  • 34990000 - Control, safety, signalling and light equipment
  • 35000000 - Security, fire-fighting, police and defence equipment
  • 35120000 - Surveillance and security systems and devices
  • 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
  • 42113390 - Fuel-gas systems
  • 42122000 - Pumps
  • 42122120 - Helicopter refuelling package
  • 42122180 - Fuel pumps
  • 45000000 - Construction work
  • 45111310 - Dismantling works for military installations
  • 45210000 - Building construction work
  • 45222300 - Engineering work for security installations
  • 45230000 - Construction work for pipelines, communication and power lines, for highways, roads, airfields and railways; flatwork
  • 45259100 - Wastewater-plant repair and maintenance work
  • 45260000 - Roof works and other special trade construction works
  • 45300000 - Building installation work
  • 45310000 - Electrical installation work
  • 45330000 - Plumbing and sanitary works
  • 45331000 - Heating, ventilation and air-conditioning installation work
  • 45351000 - Mechanical engineering installation works
  • 45420000 - Joinery and carpentry installation work
  • 45430000 - Floor and wall covering work
  • 45440000 - Painting and glazing work
  • 45450000 - Other building completion work
  • 48421000 - Facilities management software package
  • 50000000 - Repair and maintenance services
  • 50116100 - Electrical-system repair services
  • 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
  • 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
  • 50430000 - Repair and maintenance services of precision equipment
  • 50530000 - Repair and maintenance services of machinery
  • 50600000 - Repair and maintenance services of security and defence materials
  • 50700000 - Repair and maintenance services of building installations
  • 50740000 - Repair and maintenance services of escalators
  • 50750000 - Lift-maintenance services
  • 50800000 - Miscellaneous repair and maintenance services
  • 51122000 - Installation services of flagpoles
  • 63700000 - Support services for land, water and air transport
  • 63712600 - Vehicle refuelling services
  • 63721000 - Port and waterway operation services and associated services
  • 63733000 - Aircraft refuelling services
  • 65500000 - Meter reading service
  • 70210000 - Residential property renting or leasing services
  • 70330000 - Property management services of real estate on a fee or contract basis
  • 70332100 - Land management services
  • 70333000 - Housing services
  • 71310000 - Consultative engineering and construction services
  • 71314000 - Energy and related services
  • 71315000 - Building services
  • 71500000 - Construction-related services
  • 71600000 - Technical testing, analysis and consultancy services
  • 71631490 - Runway-inspection services
  • 72224000 - Project management consultancy services
  • 72250000 - System and support services
  • 72512000 - Document management services
  • 72514000 - Computer facilities management services
  • 77230000 - Services incidental to forestry
  • 77320000 - Sports fields maintenance services
  • 79993000 - Building and facilities management services
  • 79993100 - Facilities management services
  • 80510000 - Specialist training services
  • 90460000 - Cesspool or septic tank emptying services
  • 90640000 - Gully cleaning and emptying services
  • 90650000 - Asbestos removal services
  • 90690000 - Graffiti removal services
  • 90700000 - Environmental services
  • 90711100 - Risk or hazard assessment other than for construction
  • 92610000 - Sports facilities operation services
  • 98340000 - Accommodation and office services
  • 98395000 - Locksmith services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Crown Commercial Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. The above Public Sector Bodies require a Framework Agreement that provides Facilities Management Services

two.2.14) Additional information

The lot will be split into 3 sub-lot value bands

Lot 2a - £0 - £7,000,000

Lot 2b - £7,000,000 - £50,000,000

Lot 2c - £50,000,000+

two.2) Description

two.2.1) Title

Soft Facilities Management

Lot No

3

two.2.2) Additional CPV code(s)

  • 35000000 - Security, fire-fighting, police and defence equipment
  • 35120000 - Surveillance and security systems and devices
  • 39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
  • 45430000 - Floor and wall covering work
  • 45440000 - Painting and glazing work
  • 48421000 - Facilities management software package
  • 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
  • 50410000 - Repair and maintenance services of measuring, testing and checking apparatus
  • 50430000 - Repair and maintenance services of precision equipment
  • 50600000 - Repair and maintenance services of security and defence materials
  • 51122000 - Installation services of flagpoles
  • 55000000 - Hotel, restaurant and retail trade services
  • 55300000 - Restaurant and food-serving services
  • 55500000 - Canteen and catering services
  • 55520000 - Catering services
  • 55900000 - Retail trade services
  • 60120000 - Taxi services
  • 63700000 - Support services for land, water and air transport
  • 63712600 - Vehicle refuelling services
  • 63733000 - Aircraft refuelling services
  • 64100000 - Post and courier services
  • 65500000 - Meter reading service
  • 70210000 - Residential property renting or leasing services
  • 70330000 - Property management services of real estate on a fee or contract basis
  • 70332100 - Land management services
  • 70333000 - Housing services
  • 72250000 - System and support services
  • 72512000 - Document management services
  • 72514000 - Computer facilities management services
  • 75123000 - Administrative housing services
  • 77211500 - Tree-maintenance services
  • 77230000 - Services incidental to forestry
  • 77300000 - Horticultural services
  • 77310000 - Planting and maintenance services of green areas
  • 77314000 - Grounds maintenance services
  • 77320000 - Sports fields maintenance services
  • 77340000 - Tree pruning and hedge trimming
  • 79710000 - Security services
  • 79715000 - Patrol services
  • 79810000 - Printing services
  • 79992000 - Reception services
  • 79993000 - Building and facilities management services
  • 79993100 - Facilities management services
  • 80510000 - Specialist training services
  • 85311300 - Welfare services for children and young people
  • 90460000 - Cesspool or septic tank emptying services
  • 90500000 - Refuse and waste related services
  • 90511400 - Paper collecting services
  • 90524000 - Medical waste services
  • 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
  • 90620000 - Snow-clearing services
  • 90640000 - Gully cleaning and emptying services
  • 90650000 - Asbestos removal services
  • 90690000 - Graffiti removal services
  • 90700000 - Environmental services
  • 90711100 - Risk or hazard assessment other than for construction
  • 90900000 - Cleaning and sanitation services
  • 90910000 - Cleaning services
  • 90922000 - Pest-control services
  • 92610000 - Sports facilities operation services
  • 98310000 - Washing and dry-cleaning services
  • 98311000 - Laundry-collection services
  • 98311100 - Laundry-management services
  • 98340000 - Accommodation and office services
  • 98351000 - Car park management services
  • 98390000 - Other services
  • 98393000 - Tailoring services
  • 98395000 - Locksmith services

two.2.3) Place of performance

NUTS codes
  • UK - United Kingdom

two.2.4) Description of the procurement

Crown Commercial Service as the Authority is putting in place a Pan Government Collaborative Framework Agreement for use by UK public sector bodies (and any future successors to these organisations), which include Central Government Departments and their Arm’s Length Bodies and Agencies, Non Departmental Public Bodies, NHS bodies and Local Authorities. The above Public Sector Bodies require a Framework Agreement that provides Facilities Management Services.

two.2.14) Additional information

The lot will be split into 3 sub-lot value bands

Lot 3a - £0 - £7,000,000

Lot 3b - £7,000,000 - £50,000,000

Lot 3c - £50,000,000+

two.3) Estimated date of publication of contract notice

1 October 2021


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes


Section six. Complementary information

six.3) Additional information

The purpose of the PIN is to give notice that Crown Commercial Service is to undertake a tendering exercise to set up a new Framework to service Central Government and Wider Public Sector FM Services requirements. The framework will provide opportunities for regional as well as national providers.

The estimated value of the Framework Agreement, the Lot structure and Lot values will be confirmed within the Finder a Tender Service, however, it is anticipated that individual contract values may range from £500 and potentially up to £1.4Bn.

The value in II.1.5 is an indicative value over 4 years 0 months, which is the lifetime of the framework but also includes the duration of a call off contract that can be a maximum of 7 years initial terms, with the option of 10 years with extensions.

Please see the below link to the latest webinar that took place on the 8th June for both suppliers and customers. The webinar will provide you with the latest information on RM6232 Facilities Management and Workplace Services

https://youtu.be/ioHk1vV-i4I

Crown Commercial Service is keen to gauge the level of interest in the new framework so requests suppliers complete a survey which can be found as an attachment on Contracts Finder and return it to:

Fmworkplaceservices@crowncommercial.gov.uk

Crown Commercial Service (CCS) will use an eSourcing system for this competition and reserves the right to use an electronic auction. The eSourcing system we will use is https://crowncommercialservice.bravosolution.co.uk

Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

The date in II.3) is the estimated date of publication, please refer to the CCS website page https://www.crowncommercial.gov.uk/agreements/RM6232 for updates and monitor Tenders Electronic Daily for the publication of the contract notice.

The Cyber Essentials scheme is mandatory for Central Government Contracts which involve handling personal information and providing certain ICT products and services. The Government is taking steps to further reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when properly implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.

To participate in this procurement, bidders will be required to demonstrate that they are Cyber Essentials certified for the services under and in connection with the procurement.

The bidder may be awarded a contract but shall not enter into any call off contracts with buyers until they are able to demonstrate to CCS that they meet the technical requirements prescribed by the Cyber Essentials Scheme for services under and in connection with this procurement.

The services that arise from this framework will involve the supplier holding material that has been assigned a protective marking under the Government Security Classifications Scheme (April 2014) of OFFICIAL/SENSITIVE. Bidders will be required to implement their solution in accordance with the RM6232 Facilities Management & Workplace Services Schedule, “Security Requirement and Plan”, to meet RM6232 Facilities Management & Workplace Services requirements. This will be released at the ITT stage.

‘A Future Opportunity on contract finder can be found here: https://www.contractsfinder.service.gov.uk/Notice/d7e06baa-963d-475b-a526-2d49d5fae968