Section one: Contracting authority
one.1) Name and addresses
High Peak Borough Council
Town Hall
BUXTON
SK176EL
Contact
Elaine Hallworth
Telephone
+44 3451297777
Country
United Kingdom
Region code
UKF13 - South and West Derbyshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Staffordshire Moorlands District Council
Moorlands House Stockwell Street
Leek
ST13 6HQ
Contact
Elaine Hallworth
procurement@staffsmoorlands.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Leisure Facilities Back Office Professional Services & Systems
Reference number
PROC-5426
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) have published this Prior Information Notice (PIN) to alert potential suppliers of a future procurement opportunity.
The Contract Notice will be published in the next couple of months to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract.
The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024.
The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
This PIN has been issued ahead of the contract notice to enable the Councils to prepare the required detailed information for publication of the ITT. The procedure will be an open competition with reduced timescales of 15 days for submission of bids, in accordance with PCR15 regulation 48.
The future contract will be for multiple requirements across a range of professional service disciplines and systems, to support the operation of the new company, including but not limited to:
- ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]),
Payroll system, Finance, Customer Data, Communications
- Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information)
- Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records])
- Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records)
- Health and Safety (Integrated Management System, Meetings/ CPD, Audit, Statutory Compliance, Training, Best Practice) and;
- Direct Support, Accident Reporting, Legislative Updates, App KPI Management.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial term 36 months, option to extend for a further 2 x 12 month periods
two.2.14) Additional information
The procurement procedure will be an OPEN procedure in accordance with Public Contract Regulations 2015.
Expressions of interest are requested from providers that can meet the requirements outline in this notice and should be emailed to procurement@highpeak.gov.uk prior to the Contract Notice publication.
two.3) Estimated date of publication of contract notice
31 July 2023
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
Expressions of Interest to be emailed to:
Registration on ProActis Procontract is recommended to access future ITT documents when published.
https://procontract.due-north.com
six.4) Procedures for review
six.4.1) Review body
High Peak Borough Council
Town Hall
Buxton
SK17 6EL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Alcatel period (10 standstill) will apply at the point of NOITA prior to formal award of contract