Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF SHEFFIELD
THE UNIVERSITY OF SHEFFIELD,WESTERN BANK
SHEFFIELD
S102TN
Contact
David Middle
Telephone
+44 1142221560
Country
United Kingdom
Region code
UKE32 - Sheffield
Charity Commission (England and Wales)
X1089
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sheffield/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sheffield/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sheffield/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
High Voltage Network Maintenance (Planned Preventative Maintenance)
Reference number
3786/DM/EFM/23
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Statement:
The University of Sheffield has received legal advice that it can act in a manner whereby it is not classified as a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) as amended by the Public Procurement (Amendment) (EU Exit) Regulations 2020. This procurement opportunity is operating outside of the Public Contracts Regulations named above and will not be subject to them.
The University is advertising this opportunity in Contracts Finder on a voluntary basis and does not undertake any obligation to comply with the procurement contracts regulations. It reserves its rights, in full, to adapt or step outside the procedures in the procurement regulations as the University considers necessary to fulfil the requirements outlined in the Invitation to Tender
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The University of Sheffield (University) is looking for a single provider to provide supply of labour, plant and material for the Planned Preventative Maintenance (Annual Servicing) of High Voltage network and associated equipment, in accordance with BESA SFG20 guidance including, but not limited to: -
• High Voltage switchgear
• High Voltage Transformers
• Switch tripping units
• Protection devices
• Metering devices
two.1.5) Estimated total value
Value excluding VAT: £240,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 31200000 - Electricity distribution and control apparatus
two.2.3) Place of performance
NUTS codes
- UKE32 - Sheffield
two.2.4) Description of the procurement
This is a Services contract & the contract award intention is on a 2 year + 2 year basis
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Contract will be renewed in either 2025 or 2027 depending on the award status at the time
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
To be confirmed
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 July 2023
Local time
12:00pm
Place
Department of Finance at the University of Sheffield
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Sheffield
Sheffield
S10 2TN
Country
United Kingdom