Section one: Contracting authority/entity
one.1) Name and addresses
Mid Sussex District Council
Oaklands,Oaklands Road
HAYWARDS HEATH
RH161SS
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sesharedservices/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Mid Sussex District Council - modification of insurance contracts
Reference number
ESPH270 - MSDC
two.1.2) Main CPV code
- 66500000 - Insurance and pension services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement
The original procurement exercise was a Mini-Competition via Lot One of the Insurance Services Framework RM3731.
It was a collaborative tender to setup Insurance Contracts for Wealden District Council, Rother District Council, Hastings Borough Council, Lewes District Council, Eastbourne Borough Council, Horsham District Council and Mid Sussex District Council.
The tender was divided into Lots (with the requirements of each Council forming each Lot) with each Lot further divided into Sub-Lots (each Sub-Lot relating to a specific type of insurance policy).
The original contract notice can be found at:
The purpose of the exercise was to setup all necessary contracts for all Councils' General Insurance requirements for the period 01/04/2019 - 31/03/2024.
Section six. Complementary information
six.3) Additional information
Mid Sussex District Council took the decision to extend by 12 months their own Insurance Contracts (which were setup as a result of the aforementioned procurement exercise) as follows:
a) Contract with Protector Insurance for General Property Insurance, Commercial Property Insurance and Housing Property Insurance extended by 12 months to 31/03/2025 at value of £151,315.21 (inclusive of IPT).
b) Contract with Zurich Insurance UK Plc for Liability Insurance, Crime Insurance, Engineering Insurance, Personal Accident Insurance and Motor Insurance extended by 12 months to 31/03/2025 at value of £169,587.52 (inclusive of IPT).
c) Contract with HSB Engineering Insurance Ltd for Computer Insurance extended by 12 months to 31/03/2025 at value of £4609.23 (inclusive of IPT).
d) Contract with Gallagher for Terrorism Insurance extended by 12 months to 31/03/2025 at value of £10,080.00 (inclusive of IPT).
The Authority has made the decision to modify the original contracts on the following grounds:
(i) the need for modification was brought about by circumstances which a diligent contracting authority could not have foreseen (the Authority initially looked at tendering for new insurance contracts as part of a collaborative tender however additional insurance information, neither previously required nor reasonably foreseeable at the time to have been required, needed to be collated and extrapolated for the insurance exercise and insufficient time was left for the tendering exercise by the time all the additional information was made available);
(ii)the modification does not alter the overall nature of the contract;
(iii)the increase in price does not exceed 50% of the value of the original contracts.
The intention of the Authority was to mimic the requirements of the modification ground under Reg 71 (1) (c) of the Public Contract Regulations 2015, recognising that this was a modification of a contract called-off from a Framework Agreement, so a standard Modification Notice was not applicable.