Section one: Contracting authority
one.1) Name and addresses
Derby City Council
Corporation Street
Derby
DE12FS
Contact
Laura Rose
Telephone
+44 1332643272
Country
United Kingdom
NUTS code
UKF11 - Derby
Internet address(es)
Main address
Buyer's address
https://www.eastmidstenders.org
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD1866 Service Partner to Innovate with Derby City Council for the Delivery of Small Children's Residential Homes for children and young people with complex needs
Reference number
TD1866 DN611577
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Derby City Council is seeking to appoint an external Service Provider (Service Partner) for a project, which is in a couple of phases. Phase 1 is to refurbish, complete Ofsted registration, manage, operate and maintain two Properties as Children's Residential Homes, on behalf of the Council.
The aim of the project is to have the initial two Properties in Phase 1 in operation to provide additional Residential Placements for Derby City Council's looked after children by January 2023.
The Agreement will also include the potential to expand this by an additional four Residential Homes in Derby (Phase 2) if the concept is proved effective and demand evidenced in Phase 1. Therefore, a potential total of six properties throughout the Contract period.
The Council has scheduled an open day for Bidders to view and assess the two acquired Properties as part of the procurement process which will be held on Monday 11 July 2022. Please contact louise.junokas@derby.gov.uk to confirm your attendance by 5pm on Thursday 07 July 2022.
Bidders must be able to:
- Demonstrate similar experience.
- Ability to self-certify that they already have in place or will commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below will fail:
• Employer's liability insurance in accordance with any legal requirement for the time being in force in relation to any one claim or series of claims
• Public Liability Insurance - £10m
• Professional Indemnity Insurance - £5m
• Abuse and Molestation Insurance - £5m for each and every event.
- Confirm the manager responsible for overall day to day management of the Service will hold a Level 5 qualification in care or another recognised equivalent qualification and an appropriate management qualification, e.g. Level 5 in Management or Certificate in Management or equivalent.
- Demonstrate ability to meet Service outcomes, quality standards and sufficiency.
Service Provider must provide staffing which is able to respond to the complex needs of the children and young people 24 hours a day, 7 days a week, 365 days a year, through a 24-hour physical staff presence. The Service Provider will work in close partnership to match the placements for these homes and work in partnership to provide wrap around services.
A cohort of 37 children and young people has been identified, with 10 of these currently being in or requiring a solo placement, and so could potentially be placed as part of this Contract
As part of the bid submission, Bidders are required to include the proposed scope of works required, specification and budget cost, together with a breakdown of costs for building works and professional fees.
The contract estimates start date is 30 September 2022 for an initial period of 7 years until 29 September 2029. There is an option to extend the contract for one further period of three years, subject to satisfactory performance and business needs. Maximum contract period is therefore ten years until 29 September 2032.
The contract value over the maximum 10 year period is £27,800,000 GBP.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 25 July 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on Wednesday 27 July 2022. Select the 'apply online' link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system.
two.1.5) Estimated total value
Value excluding VAT: £27,800,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
Main site or place of performance
Derby City
two.2.4) Description of the procurement
Derby City Council is seeking to appoint an external Service Provider (Service Partner) for a project, which is in a couple of phases. Phase 1 is to refurbish, complete Ofsted registration, manage, operate and maintain two Properties as Children's Residential Homes, on behalf of the Council.
The aim of the project is to have the initial two Properties in Phase 1 in operation to provide additional Residential Placements for Derby City Council's looked after children by January 2023.
The Agreement will also include the potential to expand this by an additional four Residential Homes in Derby (Phase 2) if the concept is proved effective and demand evidenced in Phase 1. Therefore, a potential total of six properties throughout the Contract period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £27,800,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
Should the contract not be extended then a renewal will be advertised approximately May 2028, if the extension is taken then a renewal will be advertise approximately May 2031.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
There is an option to extend the contract for one further period of three years, subject to satisfactory performance and business needs. Maximum contract period is therefore ten years until 29 September 2032.
two.2.14) Additional information
The Council has scheduled an open day for Bidders to view and assess the two acquired Properties as part of the procurement process which will be held on Monday 11 July 2022. Please contact louise.junokas@derby.gov.uk to confirm your attendance by 5pm on Thursday 07 July 2022.
Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 on 25 July 2022. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 on Wednesday 27 July 2022. Select the 'apply online' link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system.
.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 July 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
27 July 2022
Local time
2:30pm
Place
Responses are opened electronically via EastMidsTenders - electronic procurement system.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
DE12FS
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
he Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.