Section one: Contracting authority/entity
one.1) Name and addresses
DEPARTMENT FOR LEVELLING UP, HOUSING AND COMMUNITIES
2 Marsham Street
LONDON
SW1P4DF
commercialtenders@levellingup.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-levelling-up-housing-and-communities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Neighbourhood Planning Support Services
Reference number
CPD/004/117/081
two.1.2) Main CPV code
- 75100000 - Administration services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The Contract shall involve the provision of the key services below.
(a) Basic support - including online resources, expert advice, and networking facilitation;
(b) Grants - provision of both basic and additional grants to Customers to fund the neighbourhood planning activities;
(c) Technical Support - provision of specialist, Technical Support packages to deliver specific outputs linked to Ministerial priorities on housing, design and supporting communities to establish neighbourhood planning groups in unparished areas.
The Contract may also include potential Neighbourhood Development Orders (NDO) and Community Infrastructure Levy (CIL) pilots and other additional services as follows:
(a) provision of data collection and publication of housing supply and delivery (completions) in neighbourhood planning areas;
(b) provision of data collection and management services for planning related information, including access to open data and maximising the use of digital tools;
(c) provision of publically accessible planning-related digital tools and mapping services; and/or
(d) provision of similar Technical Support services to relevant stakeholders for the purposes of preparing Local and other statutory plans.
The budget for the initial term of the Contract is 22,409,000.00 GBP incl. VAT. Where it is considered necessary to satisfy genuine, unexpected and robustly evidenced increases or changes in demand, the Authority reserves the right to re-profile, increase or decrease annual budgets beyond the anticipated figures stated. The total value of the contract stated at V.2.4 reflects both the right to re-profile and the option to extend the initial 4-year contract term for a further year.
The procurement exercise was conducted under the Light Touch Regime as set out in Regulations 74 to 76 of the Public Contracts Regulations 2015 (PCR).
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 019-039563
Section five. Award of contract/concession
Contract No
CPD/004/117/081
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
22 December 2017
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Locality
33 Corsham Street
London
N1 6DR
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02787912
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £35,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Department for Levelling Up, Housing and Communities
2 MARSHAM STREET
LONDON
SW1P 4DF
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 75100000 - Administration services
seven.1.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The Contract modification shall involve continued provision of the key services for a further 12 months to 31st March 2025, including but not limited to:
(a) Basic support - including online resources, expert advice, and networking facilitation;
(b) Grants - provision of both basic and additional grants to Customers to fund the neighbourhood planning activities;
(c) Technical Support - provision of specialist, Technical Support packages to deliver specific outputs linked to Ministerial priorities on housing, design and supporting communities to establish neighbourhood planning groups in unparished areas.
The Contract also includes potential continued provision of pilots and other additional services, including but not limited to:
(a) provision of data collection and publication of housing supply and delivery (completions) in neighbourhood planning areas;
(b) provision of data collection and management services for planning related information, including access to open data and maximising the use of digital tools;
(c) provision of publicly accessible planning-related digital tools and mapping services; and/or
(d) provision of similar Technical Support services to relevant stakeholders for the purposes of preparing Local and other statutory plans.
Where it is considered necessary to satisfy genuine, unexpected and robustly evidenced increases or changes in demand, the Authority continues to reserve the right to re-profile, increase or decrease annual budgets.
The Contract shall also provide comprehensive exit services over a 12 month 'Tail-end' period from 1st April 2025, to ensure appropriate completion / closure of all pre-commissioned, outstanding legacy support packages awarded to customers.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
18
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,583,039
seven.1.7) Name and address of the contractor/concessionaire
Locality
33 Corsham Street
London
N1 6DR
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
02787912
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Previous modifications to the contract were made between 2018-2023, which included implementing a range of necessary service refinements, budget reconciliations and extensions.
This modification, pursuant to regulation 72(1)(b) of the Public Contracts Regulations 2015, varies the Neighbourhood Planning Support Services contract in order to continue provision of the support services for a further year, and to extend the exit ('Tail-end') period from 6 to 12 months, in order to facilitate effective completion / close down of all outstanding legacy support packages awarded to customers. To note this 'Tail-end' period would be expected to run in parallel with any potential replacement contract for the core services, where there is a change of supplier.
Note also that due to the demand-led nature of services, and a service mix which involves different VAT treatments for different elements, the actual / final ex VAT value of the modification may ultimately vary from that stated within this notice.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The modification is pursuant to Reg R72(1)(b) of Public Contracts Regulations 2015.
Transition to a new supplier / contract requires significant and complex activity which is expected to take several months, and potentially includes: staff transfer under TUPE; transfer of related IPR/materials and large volumes of customer data; refinement / testing of operational and customer facing processes; co-ordination with the interdependent Grant Administration contract; co-ordination and communication with service customers.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £39,639,489
Total contract value after the modifications
Value excluding VAT: £45,732,340