Scope
Reference
WBS-FTS-56859
Description
The Welsh Blood Service (WBS) is seeking a reliable and experienced supplier to provide a comprehensive fleet maintenance service for its extensive vehicle fleet, which plays a vital role in the organisation's work of collecting, testing, and distributing blood and blood products to hospitals across Wales. Ensuring the operational readiness and legal compliance of these vehicles is critical to the continuity of WBS's life-saving services.
The successful contractor will be required to enter into a formal agreement with WBS to deliver a full range of maintenance services, including routine servicing, scheduled inspections, MOTs, emergency breakdown support, tail lift testing, and bodywork repairs. These services must ensure all vehicles are roadworthy, compliant with transport legislation, and available for use when required. Vehicles are primarily based at the following WBS locations:
• Ely Valley Road, Talbot Green, Pontyclun, CF72 9WB
• Unit 4, Llanelli Gate Business Park, Dafen, SA14 8LQ
Total value (estimated)
- £485,000 excluding VAT
- £582,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
Two x Twelve Month optional extension periods
Main procurement category
Services
CPV classifications
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50000000 - Repair and maintenance services
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
28 May 2025, 12:00am
Tender submission deadline
2 June 2025, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
31 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 May 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Commercial Envelope |
Cost | 60.00% |
| Technical | Technical Envelope |
Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=331933
Please see the attached invitation to tender document.
Technical specifications to be met
https://etenderwales.bravosolution.co.uk/web/login.shtml
The specification can be found on the eTender portal under ITT number itt_117021
Contracting authority
Velindre University NHS Trust
- NHS Organisation Data Service: RQF
Unit 2, Charnwood Court
Cardiff
CF15 7QZ
United Kingdom
Region: UKL15 - Central Valleys
Organisation type: Public authority - central government
Devolved regulations that apply: Wales