Section one: Contracting entity
one.1) Name and addresses
XC TRAINS LIMITED
Admiral Way,Doxford International Business Park
SUNDERLAND
SR33XP
Contact
Hardeep Virdi
fooddistributionservicestender.admin@crosscountrytrains.co.uk
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
04402048
Internet address(es)
Main address
https://www.crosscountrytrains.co.uk/
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.crosscountrytrains.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Food Distribution Serivices for XC Trains Limited (XC)
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the provision of Food Distribution Services.
XC defines food distribution services as the supply and delivery of food and beverages to nominated UK service centre locations (and any other UK locations as and when required), in preparation for the distribution of these products to customers on our train services via CrossCountry's on-board retail and first-class catering offering.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKK - South West (England)
- UKL - Wales
- UKM - Scotland
two.2.4) Description of the procurement
XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the provision of Food Distribution Services.
XC defines food distribution services as the supply and delivery of food and beverages to nominated UK service centre locations (and any other UK locations as and when required), in preparation for the distribution of these products to customers on our train services via CrossCountry's on-board retail and first-class catering offering.
XC's primary service centres are at the following locations: Birmingham New Street, Reading, Bristol, Edinburgh Waverley, and Plymouth. XC's secondary service centres are at the following locations: Manchester Piccadilly, Sheffield, and Newcastle. XC's expectation will be for the successful supplier to be able to provide coverage across all the locations stated.
XC is a unique operation in that it runs from the Southwest in England to the North of Scotland and therefore has one of the largest geographical coverages in the UK. A large proportion of its customers are leisure travellers with luggage.
XC will be seeking pricing for the following:
A minimum 3-year contract, with an end date of November 2027 (subject to termination rights)
The option to exercise a 2-year extension (on a +1+1 basis)
Please register your interest and inform Hardeep Virdi by 5pm on July 5th 2024 at fooddistributionservicestender.admin@crosscountrytrains.co.uk
Please include the following details:
Primary Contact Name
Name of Organisation
Contact Phone Number
Contact Email Address
The tender pack is planned to be issued w/c 8th July 2024 or thereabouts.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
22 November 2024
End date
22 November 2027
This contract is subject to renewal
Yes
Description of renewals
Details of this will be shared in the main tender document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 July 2024
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
XC Trains Limited
Birmingham
Country
United Kingdom