Tender

Provision of Food Distribution Serivices for XC Trains Limited (XC)

  • XC TRAINS LIMITED

F05: Contract notice – utilities

Notice identifier: 2024/S 000-017467

Procurement identifier (OCID): ocds-h6vhtk-046db1

Published 5 June 2024, 3:33pm



Section one: Contracting entity

one.1) Name and addresses

XC TRAINS LIMITED

Admiral Way,Doxford International Business Park

SUNDERLAND

SR33XP

Contact

Hardeep Virdi

Email

fooddistributionservicestender.admin@crosscountrytrains.co.uk

Country

United Kingdom

Region code

UKC23 - Sunderland

Companies House

04402048

Internet address(es)

Main address

https://www.crosscountrytrains.co.uk/

one.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at

https://www.crosscountrytrains.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

one.6) Main activity

Railway services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Provision of Food Distribution Serivices for XC Trains Limited (XC)

two.1.2) Main CPV code

  • 15000000 - Food, beverages, tobacco and related products

two.1.3) Type of contract

Supplies

two.1.4) Short description

XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the provision of Food Distribution Services.

XC defines food distribution services as the supply and delivery of food and beverages to nominated UK service centre locations (and any other UK locations as and when required), in preparation for the distribution of these products to customers on our train services via CrossCountry's on-board retail and first-class catering offering.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKC - North East (England)
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)
  • UKK - South West (England)
  • UKL - Wales
  • UKM - Scotland

two.2.4) Description of the procurement

XC Trains Limited (XC) will be conducting a competitive tender under the Utilities Contracts Regulations 2016 for the provision of Food Distribution Services.

XC defines food distribution services as the supply and delivery of food and beverages to nominated UK service centre locations (and any other UK locations as and when required), in preparation for the distribution of these products to customers on our train services via CrossCountry's on-board retail and first-class catering offering.

XC's primary service centres are at the following locations: Birmingham New Street, Reading, Bristol, Edinburgh Waverley, and Plymouth. XC's secondary service centres are at the following locations: Manchester Piccadilly, Sheffield, and Newcastle. XC's expectation will be for the successful supplier to be able to provide coverage across all the locations stated.

XC is a unique operation in that it runs from the Southwest in England to the North of Scotland and therefore has one of the largest geographical coverages in the UK. A large proportion of its customers are leisure travellers with luggage.

XC will be seeking pricing for the following:

A minimum 3-year contract, with an end date of November 2027 (subject to termination rights)

The option to exercise a 2-year extension (on a +1+1 basis)

Please register your interest and inform Hardeep Virdi by 5pm on July 5th 2024 at fooddistributionservicestender.admin@crosscountrytrains.co.uk

Please include the following details:

Primary Contact Name

Name of Organisation

Contact Phone Number

Contact Email Address

The tender pack is planned to be issued w/c 8th July 2024 or thereabouts.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 November 2024

End date

22 November 2027

This contract is subject to renewal

Yes

Description of renewals

Details of this will be shared in the main tender document.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

5 July 2024

Local time

4:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.4) Procedures for review

six.4.1) Review body

XC Trains Limited

Birmingham

Country

United Kingdom