Section one: Contracting authority
one.1) Name and addresses
The Aylesbury Vale Academy
Paradise Orchard
Aylesbury
HP18 0WS
Contact
Ben Jones
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Aylesbury Vale Academy - Planned and Preventative Maintenance
Reference number
MPN-10239
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
The Aylesbury Vale Academy is currently out to tender for the provision of planned and preventative maintenance services.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 July 2023The contract is for a full planned and preventative maintenance service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Suppliers that would like to take part in this process are invited to Express Interest upon which they will be given access to the full tender documentation through this e-tendering system.When the tender documents have been made available suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of this website and by selecting the View Details button of this project.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £957,364.76
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
two.2.3) Place of performance
NUTS codes
- UKJ13 - Buckinghamshire CC
Main site or place of performance
Full details in tender documentation
two.2.4) Description of the procurement
The Aylesbury Vale Academy is currently out to tender for the provision of planned and preventative maintenance services.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 July 2023The contract is for a full planned and preventative maintenance service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Suppliers that would like to take part in this process are invited to Express Interest upon which they will be given access to the full tender documentation through this e-tendering system.When the tender documents have been made available suppliers will receive notification via email and the tender documents can be accessed from the My Tender area of this website and by selecting the View Details button of this project.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 65
Price - Weighting: 35
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for for an initial period of three years with two possible extensions of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-000649
Section five. Award of contract
Contract No
Aylesbury Vale Academy
Title
Planned and Preventative Maintenance Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 May 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
AEFM Limited
Centaur House, Ancells Business Park
Fleet
GU51 2UJ
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,080,000
Total value of the contract/lot: £957,364.76
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Aylesbury Vale Academy incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).