Section one: Contracting authority
one.1) Name and addresses
Newcastle University
Newcastle University, King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Miss Helen Gayton
Telephone
+44 1912086220
Country
United Kingdom
NUTS code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1589-64) Production of a suite of promotional videos for VOICE at the UK National Innovation Centre for Ageing
Reference number
DN613282
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
VOICE was established by Newcastle University to capture the vast experience and mental capital of the public. The digital platform was launched in Autumn 2016, and has revolutionised the ways in which members of the public can contribute their experience, ideas, insights and vision to benefit research and innovation, especially around ageing and demographic change.
The team are currently re-developing the VOICE digital infrastructure with a launch date for the new platform scheduled for September 2022. To ensure an impactful launch, we would like to commission a suite of promotional video content, aimed at a public audience, showcasing the work of VOICE and VOICE members.
We’re keen to promote the impact our members have had on the many research and innovation projects managed through VOICE, as well as promoting the breadth of activity types members can get involved in. To do this effectively we have identified a number of case studies which would be great subjects for professional and promotional case study videos. Outputs for each case study should include;
o A 1-2 minute promotional video
o A series of shorter ‘taster’ videos for use on social media (Facebook, Twitter & Instagram)
o Re-designed, standardised, intro & outro titles and design elements throughout.
Submissions should be based on the 7 case studies and 4 thematic films.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £25,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48480000 - Sales, marketing and business intelligence software package
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
VOICE was established by Newcastle University to capture the vast experience and mental capital of the public. The digital platform was launched in Autumn 2016, and has revolutionised the ways in which members of the public can contribute their experience, ideas, insights and vision to benefit research and innovation, especially around ageing and demographic change.
The team are currently re-developing the VOICE digital infrastructure with a launch date for the new platform scheduled for September 2022. To ensure an impactful launch, we would like to commission a suite of promotional video content, aimed at a public audience, showcasing the work of VOICE and VOICE members.
We’re keen to promote the impact our members have had on the many research and innovation projects managed through VOICE, as well as promoting the breadth of activity types members can get involved in. To do this effectively we have identified a number of case studies which would be great subjects for professional and promotional case study videos. Outputs for each case study should include;
o A 1-2 minute promotional video
o A series of shorter ‘taster’ videos for use on social media (Facebook, Twitter & Instagram)
o Re-designed, standardised, intro & outro titles and design elements throughout.
Submissions should be based on the 7 case studies and 4 thematic films.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet programme timeline / Weighting: P/F
Quality criterion - Name: Ability to meet the Requirements / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 129-318079
Section five. Award of contract
Contract No
NU/1589-64
Lot No
1
Title
(NU/1589-64) Production of a suite of promotional videos for VOICE at the UK National Innovation Centre for Ageing
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 June 2022
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kaleidoscope CFA
studio 22, baltic 39 High Bridge
Newcastle upon Tyne
NE1 1EW
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £22,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Newcastle University
Tyne and Wear
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Newcastle University
Tyne and Wear
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the
contract is communicated to tenderers. That notification will provide full information on the
award decision. The standstill period, which will be for a minimum of 10 calendar days,
provides time for unsuccessful tenderers to challenge the award decision before the
contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive
knowledge of breach.
six.4.4) Service from which information about the review procedure may be obtained
Newcastle University
Tyne and Wear
Country
United Kingdom