Section one: Contracting authority/entity
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
EDGBASTON
BIRMINGHAM
B152TT
Contact
Karen Aird
Telephone
+44 1214158491
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Student Placement Systems
Reference number
SC11746/23
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
license renewal of an existing key product used to facilitate Student Placements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £287,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
license renewal of an existing key product used to facilitate Student Placements.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a license renewal of an existing key product used to facilitate Student Placements. Quantum has been supplying the InPlace Placements System to UoB following a thorough options appraisal.
InPlace is fundamental to our daily interactions with placement students and we have worked with Quantum to ensure the system has been developed alongside UoB's requirements, including data feeds from the student information system into the University's HESA and Health Education England (HEE) returns. The system has been steadily rolled out across the University and is currently used by all Colleges - it is most heavily used in MDS and LES for clinical placements (Medicine, Nursing, Physio).
A significant amount of internal investment in terms of developing training materials and supporting users has taken place since adoption. At this point in time the Student Placements Oversight Group (SPOG) and the Student Placements Implementation Group (SPIG) are working on plans to further extend and develop usage of InPlace at UoB and are doing this alongside partner HEIs. Removing or replacing InPlace at this stage would adversely impact these immediate strategic goals, would directly have a detrimental impact on the staff and student experience and would require significant time and staff resourcing. Since InPlace is integrated with Banner (our student record system) we also need to plan any change around our Institutional student administration upgrade programme (StARS).
Business ownership of InPlace across UoB has been identified as a risk to the organisation and some discussions have taken place to resolve this (and will continue) with the support DLAG (the Digital Learning Advisory Group). The Business Owner will undertake an options re-appraisal and associated procurement process 18 months before the end of this 3 year period in order to obtain the best future fit in terms of requirements and also value for money
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
Contract No
SC11746/23
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
19 June 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Quantum IT Europe Ltd
Suite 1120, Floor 11 (Orega) 3 Piccadilly Place,
Manchester
M1 3BN
Country
United Kingdom
NUTS code
- UKD - North West (England)
Companies House
07308632
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £287,000
Total value of the contract/lot/concession: £287,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
Country
United Kingdom