Planning

Prior Information Notice (PIN) - UPS Service & Maintenance

  • University of the West of Scotland

F01: Prior information notice (reducing time limits for receipt of tenders)

Notice identifier: 2025/S 000-017376

Procurement identifier (OCID): ocds-h6vhtk-05088d (view related notices)

Published 28 April 2025, 3:29pm



Section one: Contracting authority

one.1) Name and addresses

University of the West of Scotland

High Street

Paisley

PA1 2BE

Email

jen.robertson@uws.ac.uk

Telephone

+44 1418483110

Country

United Kingdom

NUTS code

UKM83 - Inverclyde, East Renfrewshire and Renfrewshire

Internet address(es)

Main address

http://www.uws.ac.uk

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00473

one.3) Communication

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.publiccontractsscotland.gov.uk/

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Education


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Prior Information Notice (PIN) - UPS Service & Maintenance

Reference number

UWS-2025-154

two.1.2) Main CPV code

  • 31154000 - Uninterruptible power supplies

two.1.3) Type of contract

Supplies

two.1.4) Short description

The University requires a contractor to carry out scheduled UPS service visits, reporting and emergency/fault call outs.

The purpose of this PIN (Prior Information Notice) is to seek notes of interest from the market place

Bidders must be full factory trained and certified by AEC.

two.1.5) Estimated total value

Value excluding VAT: £200,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 31154000 - Uninterruptible power supplies

two.2.3) Place of performance

NUTS codes
  • UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Main site or place of performance

University of the West of Scotland - service delivery across all campuses - Paisley, London, Lanarkshire, Dumfries & Ayr

two.2.4) Description of the procurement

Bidders are required to carry out UPS Service Requirements as detailed below:

1. Two services per annum carried as close to 26 weeks apart in agreement with the university.

2. Service reports sent to client within 48 hours of service being completed

3. Faults call out service

Mandatory Requirements

UPS Engineers must be fully factory trained and certificated by AEC. on all AEC UPS Equipment.

The company must have full access to AEC spare parts

The company must be able to honour all remaining warranties on all installed AEC UPS’s.

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

two.3) Estimated date of publication of contract notice

16 May 2025


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Mandatory Requirements

UPS Engineers must be fully factory trained and certificated by AEC. on all AEC UPS Equipment.

The company must have full access to AEC spare parts

The company must be able to honour all remaining warranties on all installed AEC UPS’s.

three.1.2) Economic and financial standing

List and brief description of selection criteria

Bidders will be required to have a minimum yearly turnover of 400,000 (GBP)for the last 3 years in the business area covered by the contract.

three.1.3) Technical and professional ability

List and brief description of selection criteria

Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services as described, that have taken place in the last three years.

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

This contract shall be subject to the University of the West of Scotland terms and conditions


Section four. Procedure

four.1) Description

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.5) Scheduled date for start of award procedures

1 July 2025


Section six. Complementary information

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=796762.

(SC Ref:796762)

six.4) Procedures for review

six.4.1) Review body

Paisley Sheriff Court

Paisley

Country

United Kingdom