Section one: Contracting authority/entity
one.1) Name and addresses
Department of Finance
303 Airport Road West
BELFAST
BT3 9ED
cpd.collaboration@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Offsite Storage
two.1.2) Main CPV code
- 63121000 - Storage and retrieval services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Collaborative arrangement for the provision of offsite storage and retreival services.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
30
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 056-130038
Section five. Award of contract/concession
Contract No
1539733
Title
Provision of Offsite Storage and Retreival services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
11 April 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Oasis Group NI
Craigavon
BT66 6SY
cpd.collaboration@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 63121000 - Storage and retrieval services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
To ensure continuity of service and facilitate lengthy exit arrangements around file storage modifications are required. These are client specific and are up to 30 months. DoF will seek to rely on Regulation 72(1)(b) for additional works, services or supplies "have become necessary" and were not includesd in the initial procurement and a change of supplier would not be practicable for economic, technocal or interoperability reasons) and would involve substantial inconvenience / duplication of costs. The value at VII.1.6 is the modification value.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
30
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£790,000
seven.1.7) Name and address of the contractor/concessionaire
Oasis Group NI
Craigavon
BT66 6SY
cpd.collaboration@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
To ensure continuity of service and facilitate lengthy exit arrangements around file storage modifications are required. These are client specific and are up to 30 months. The modification request relates to call off contracts from a DoF framework.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
To ensure continuity of service and facilitate lengthy exit arrangements around file storage modifications are required. These are client specific and are up to 30 months. DoF will seek to rely on Regulation 72(1)(b) for additional works, services or supplies "have become necessary" and were not includesd in the initial procurement and a change of supplier would not be practicable for economic, technocal or interoperability reasons) and would involve substantial inconvenience / duplication of costs.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,264,108
Total contract value after the modifications
Value excluding VAT: £4,054,108