Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Planned and Responsive Maintenance and Minor Works - Armagh M&E Lot 2
Reference number
Armagh M&E Lot 2
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of planned and responsive maintenance works for EANI across its property
portfolio in the old Southern Education and Library Board area, Contract Lot 2 which
includes but is not limited to controlled and uncontrolled schools.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
25 June 2022
End date
31 May 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-010136
Section five. Award of contract/concession
Contract No
Armagh M&E Lot 2
Title
Provision of Planned and Responsive Maintenance and Minor Works - Armagh M&E Lot 2
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 April 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
CHC Group Ltd
Craigavon
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £24,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Ballymena
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45210000 - Building construction work
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of Contract Lot 2: Term Service Contracts for Mechanical and Electrical Maintenance and Minor Works in the old Southern Education and Library Board area, Contract Lot 2 as further described in OJEU Contract Notice and as outlined in the VEAT issued on 15 April 2022.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
25 June 2022
End date
31 May 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£24,000,000
seven.1.7) Name and address of the contractor/concessionaire
CHC Group Ltd
Craigavon
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension to 31 May 2023 with the further option for EANI, in its absolute discretion, to
extend for four months to 30 September 2023 and for a further additional period of four months until 31 January 2024 and for a final further additional period of four months until 31 May 2024.
The total value of the extension is £24,000,000 GBP.
Further information in VII.2.2 below.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent
contracting authority could not have foreseen, overall nature of the contract is not altered
and Modification value is GBP 24 000 000 which does not exceed 50 % of original contract
value. This contingency includes sums to permit work in other Lots (as per the contract and
Regulation 72 (1) (a)). To secure continuity, Task Orders issued on/after 1 July 2021 as per
VEAT (2021/S 105-278042) are adjusted for inflation, calculated with the BCIS Measured
Term Contract Updating Percentages. Inflation from mid-point of original contract to 31
March 2021 is: PSA SOR ELEC11 Rate A, Rate B/D/E, Rate C 4.9 pct, 9.2 pct and 8.6 pct
respectively, applies to Sections 1, 2, 3, 4 and 5 of Price List; Rate B/D/E applies to Sections
3 and 5; PSA SOR MECH11 Rate A, Rate B/D/E, Rate C 9.8 pct, 6.7 pct and 8.6 pct
respectively, applies to Sections 1, 2 and 3; Rate B/D/E applies to Sections 2 and 3; PSA
SOR BCE09 8.8pct applies to Section 4 Item OT010.370 to 460. Inflation after 1 April 2021
is changed in BCIS MTC Updating Percentages from 31 March 2021 indices, based on TO
issue date/latest published index. For travel expenses for Response Task Orders issued
outside of the Lot received on or after 1 June 2022, an additional amount for travel has been
included. It is EA’s intention, upon receipt of compelling evidence, to consider the review of
certain prices in price lists for specific elements of which impact of inflation is higher than
what could have reasonably and diligently anticipated. This includes: Aluminium window
systems and associated items comprising glazing, flashings and insulated panels, Aluminium
curtain walling and associated items comprising glazing, flashings and insulated panels,
Aluminium doors and associated items comprising sidelights and fanlights, Coated macadam
roads and pavings and associated items comprising regulating courses, Asphalt roads and
pavings and associated items comprising chippings, Proprietary coloured safety sports
surfacings (wet-pour) and associated items comprising logos, patterns, graphics. Metal
fencing comprising chain link, anti-intruder chain link, steel palisade security, roll-top, rigid
mesh panel, steel ball-stop and rotating barrier, and associated items comprising straining
posts and single and double gates (excluding work to old fencing) copper cabling comprising
HV/LV cables, standard power cables 600/1000V, armoured and armoured: fire resistant,
sizes exceeding 500mm² one core, 185mm² two core, 120mm² three core and 95mm² four 1900/3300V, armoured, sizes exceeding 150mm² one core and 120mm² two core (Rate A
only).
Regulation 72(1)(b) further permits this extension as a change of provider:
(i) cannot be made for economic and technical reasons as requirements of interchangeability
or interoperability of services procured under the original procurement and given the need to
ensure continued access to EANI schools and facilities and could result in partial/total
closure of schools; and
(ii) will cause significant inconvenience and duplication of costs.
EANI envisages new contract award by 30/09/23.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £55,265,000
Total contract value after the modifications
Value excluding VAT: £79,265,000