Section one: Contracting authority
one.1) Name and addresses
Scotland Excel
Renfrewshire House, Cotton Street
Paisley
PA1 1AR
Telephone
+44 1414888230
Country
United Kingdom
NUTS code
UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
Internet address(es)
Main address
http://www.scotland-excel.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply Delivery Maintenance and Repair of Cleaning Equipment
Reference number
05-23
two.1.2) Main CPV code
- 39713400 - Floor-maintenance machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
It is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,
sweepers, rotary machines, and carpet extractors.
There will also be a requirement for the service and maintenance of Cleaning Equipment.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.1) Title
Supply & Delivery of Cleaning Equipment & Associated Products
Lot No
1
two.2.2) Additional CPV code(s)
- 39713400 - Floor-maintenance machines
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Supply and delivery at a national price for a range of commercial cleaning machines used in municipal buildings and schools. Additional goods including spares and accessories are also within the scope.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The initial period of the Framework Contract will run for 36 months from the commencement date with an option to extend for up to a further 12-month period subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Duration is 48 months if all options are exercised as stated above
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Maintenance & Repair of Cleaning Equipment & Associated Products
Lot No
2
two.2.2) Additional CPV code(s)
- 39713400 - Floor-maintenance machines
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
It is anticipated that the scope of the equipment covered under the framework will include, but is not limited to, vacuums, scrubber-dryers,sweepers, rotary machines, and carpet extractors.
This lot is to provide the service and maintenance of Cleaning Equipment.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
The initial period of the Framework Contract will run for 36 months from the commencement date with an option to extend for up to a further 12-month period subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.
Duration is 48 months if all options are exercised as stated above
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000915
Section five. Award of contract
Lot No
1
Title
Supply & Delivery of Cleaning Equipment & Associated Products
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 May 2024
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Highland Industrial Supplies Ltd
36 Seafield Road
INVERNESS
IV1 1SG
Country
United Kingdom
NUTS code
- UKM6 - Highlands and Islands
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nilfisk Ltd
18- 19 Bowerbank way, Gilwilly Ind Estate
Penrith
CA11 9BQ
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
Telephone
+44 1418830090
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £3,600,000
Total value of the contract/lot: £3,600,000
Section five. Award of contract
Lot No
2
Title
Maintenance & Repair of Cleaning Equipment & Associated Products
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 May 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DMG Floorcare Ltd
35 Colquhoun Avenue, Hillington Park
Glasgow
G52 4BN
Telephone
+44 1418830090
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £400,000
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and
successor bodies):
The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx;
Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organizations across the higher and further education
sector in Scotland
NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards,
Special Health Boards and the Authority or other NHS Organization established pursuant to the NHS (Scotland) Act 1978), any integrated
Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotlan Act 2014.
Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx;any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014
The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access
agreement with Scotland Excel.
Retrospective rebates apply to this framework. Please see the Special Conditions of Contract
Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement
set out in section IV.1.3 of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than
the envisaged maximum number to the proposed Framework Agreement.
Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each
contracting authority entitled to use this proposed framework agreement and will be settled by them during call-off of a contract under
this proposed framework agreement.
IMPORTANT NOTE:For some lots particular requirements apply, including but not limited to, a Minimum Bid
Requirement, and the requirement to evidence conformance with the Tender Specification in all lots . Bids MAY be excluded
from evaluation (in whole, or in part) if they do not include the information required in accordance with instructions given. Bids may be
subject to a specific EVALUATION APPROACH in particular circumstances detailed in the instructions.
Detailed information and instructions are contained within the tender documents
The buyer is using PCS-Tender to conduct this ITT ex ercise. The Project code is 23965.For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see:
http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see:
https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
Tenderers will be requested to confirm if they will offer community benefits for this framework.
(SC Ref:768517)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session.