Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Planned and Responsive Maintenance and Minor Works - Belfast Building Lot 2
Reference number
Belfast Building Lot 2
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Planned and Responsive Building Maintenance and Minor Works to be carried
out in schools and associated facilities located in the Education Authority (Belfast Region)
Area Lot 2.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
25 June 2022
End date
31 May 2024
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2022/S 000-010139
Section five. Award of contract/concession
Contract No
Belfast Building Lot 2
Title
Provision of Planned and Responsive Maintenance and Minor Works - Belfast Building Lot 2
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 April 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Maurice Flynn and Sons Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £10,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures.
Ballymena
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 45210000 - Building construction work
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The award of a contract by Education Authority Northern Ireland (EANI) without prior
publication of a call for competition in the Official Journal of the European Union, in respect
of the continued provision of a Term Service Contract for Building Maintenance and Minor
Works (Belfast Region) Lot 2 as further described in OJEU Contract Notice and as outlined
in the previous VEAT issued on 15 April 2022.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
25 June 2022
End date
31 May 2024
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£10,000,000
seven.1.7) Name and address of the contractor/concessionaire
Maurice Flynn and Sons Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
An extension to 31 May 2023 with the option for EANI to extend at its absolute discretion for
an additional period of four months until 30 September 2023 and for a further additional
period of four months until 31 January 2024 and for a final further additional period of four
months until 31 May 2024.
The total value of the extension is 10,000,000 GBP.
Further information in VII.2.2 below.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent
contracting authority could not have foreseen, the overall nature of the contract is not
altered and Modification value is GBP 10 000 000 which does not exceed 50 % of the
original contract value. This contingency includes sums to permit work in other Lots (as per
the contract and Regulation 72 (1) (a)). To secure continuity, Task Orders issued on/after 1
July 2021 as per VEAT (2021/S 105-278046) are adjusted for inflation, calculated with the
BCIS Measured Term Contract Updating Percentages. Inflation from mid-point of original
contract to 31 March 2021 is: PSA SOR BCE15 5.5 pct applies to Sections 1, 2, 4, 5 and 6 of
Price List; PSA SOR DEC12 5.0 pct applies to Section 7 Item OT070. Inflation after 1 April
2021 is changed in BCIS MTC Updating Percentages from 31 March 2021 indices based on
TO issue date/latest published index. For travel expenses for Response Task Orders issued
outside of the Lot received on or after 1 June 2022, an additional amount for travel has been
included. It is the EA’s intention, upon receipt of the compelling evidence, to consider the
review of certain prices in the price lists for specific elements of which the impact of inflation
is higher than what could have reasonably and diligently anticipated. This includes:
Aluminium window systems and associated items comprising glazing, flashings and insulated
panels, Aluminium curtain walling and associated items comprising glazing, flashings and
insulated panels, Aluminium doors and associated items comprising sidelights and fanlights,
Coated macadam roads and pavings and associated items comprising regulating courses,
Asphalt roads and pavings and associated items comprising chippings, Proprietary coloured
safety sports surfacings (wet-pour) and associated items comprising logos, patterns,
graphics. Metal fencing comprising chain link, anti-intruder chain link, steel palisade
security, roll-top, rigid mesh panel, steel ball-stop and rotating barrier, and associated items
comprising straining posts and single and double gates (excluding work to old fencing)
copper cabling comprising HV/LV cables, standard power cables 600/1000V, armoured and
armoured: fire resistant, sizes exceeding 500mm² one core, 185mm² two core, 120mm²
three core and 95mm² four core (Rate A only) Copper cabling comprising HV/LV cables:
standard power cables 1900/3300V, armoured, sizes exceeding 150mm² one core and
120mm² two core (Rate A only).
Regulation 72(1)(b) further permits this extension as a change of provider:
(i) cannot be made for economic and technical reasons as requirements of interchangeability
or interoperability of services procured under the original procurement and given the need to
ensure continued access to EANI schools and facilities and could result in partial/total
closure of schools; and
(ii) will cause significant inconvenience and duplication of costs.
EANI envisages new contract award by 30/09/23.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £26,150,000
Total contract value after the modifications
Value excluding VAT: £36,150,000