- Lot 1. Building Management Systems (BMS)
- Lot 1.2. Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
- Lot 2.1. MTC Building and Painting and Decorating
- Lot 2.2. MTC Mechanical and / or Electrical
- Lot 2.3. ALL MTC Lots
- Lot 2.4. Flooring Services
- Lot 2.5. Roofing and Guttering Services
- Lot 2.6. Auto Door Maintenance and Roller Shutter Gates
- Lot 3.1. Plumbing and Drainage Services
- Lot 3.2. Medical Gas Pipeline Systems
- Lot 3.3. Steam Plant
- Lot 3.4. Oil and Gas Boilers
- Lot 3.5. Air Handling Units, Filters, Ventilation and Extraction
- Lot 3.6. Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
- Lot 4.1. High Voltage and Low Voltage
- Lot 4.2. Fixed Wiring Testing and Cable Management
- Lot 4.3. Generator Maintenance
- Lot 4.4. Standby Power Systems and Uninterruptible Power Supply (UPS)
- Lot 5.1. Statutory Inspections
- Lot 6.1. Electrical Sundries and Components
- Lot 6.2. Plumbing Consumables
- Lot 6.3. Building Consumables
- Lot 7.1. Removal Services and Relocation Services
- Lot 8.1. Theatre Verification (Critical Ventilation Services)
- Lot 9.1. Fuel Storage, Maintenance, Safety Services and Systems
- Lot 10.1. Hire - Electrical Back Up Plants
- Lot 10.2. Hire - Environmental Control Back Up Plants
- Lot 11.1. Hard Facilities Management (FM) Managed Services
Scope
Reference
SBS10524
Description
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
Our Approved Organisation list can be found on: https://www.sbs.nhs.uk/services/framework-agreements-categories/
NHS SBS intends to put in place a Framework for Hard Facilities Management 3.
This includes the following Lots:
• Lot 1.1: Building Management Systems (BMS)
• Lot 1.2: Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
• Lot 2.1: MTC Building and Painting and Decorating
• Lot 2.2: MTC Mechanical and / or Electrical
• Lot 2.3: ALL MTC Lots
• Lot 2.4: Flooring Services
• Lot 2.5: Roofing and Guttering Services
• Lot 2.6: Auto Door Maintenance and Roller Shutter Gates
• Lot 3.1: Plumbing and Drainage Services
• Lot 3.2: Medical Gas Pipeline Systems
• Lot 3.3: Steam Plant
• Lot 3.4: Oil and Gas Boilers
• Lot 3.5: Air Handling Units, Filters, Ventilation and Extraction
• Lot 3.6: Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
• Lot 4.1: High Voltage and Low Voltage
• Lot 4.2: Fixed Wiring Testing and Cable Management
• Lot 4.3: Generator Maintenance
• Lot 4.4: Standby Power Systems and Uninterruptible Power Supply (UPS)
• Lot 5.1: Statutory Inspections
• Lot 6.1: Electrical Sundries and Components
• Lot 6.2: Plumbing Consumables
• Lot 6.3: Building Consumables
• Lot 7.1: Removal Services and Relocation Services
• Lot 8.1: Theatre Verification (Critical Ventilation Services)
• Lot 9.1: Fuel Storage, Maintenance, Safety Services and Systems
• Lot 10.1: Hire - Electrical Back Up Plants
• Lot 10.2: Hire - Environmental Control Back Up Plants
• Lot 11.1: Hard Facilities Management (FM) Managed Services
We are committed to working with Suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements within the Invitation to Tender.
To access all information in relation to this opportunity, please click the 'Respond to Posting' button on the Discovery Posting. Potential bidders will then be asked to either login or register for an Ariba Network account. Once registration has been completed, potential bidders will be directed to the Event Page where they are given the option to read and accept the bidder's agreement. Upon accepting this agreement, potential bidders are given access to the opportunity and can begin the bidding process and raise clarification questions.
Bidders must register on the Central Digital Platform (www.gov.uk/find-tender) and ensure that Core Supplier Information is up to date, downloaded and is submitted as part of the Bid submission (in downloaded file format) in order to be assessed against the Conditions of Participation.
Commercial tool
Establishes a framework
Total value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 7 July 2026 to 6 July 2028
- Possible extension to 6 July 2030
- 4 years
Description of possible extension:
The Framework will be for 2 years with an option to extend for a further 2 years.
Main procurement category
Services
Contract locations
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Building Management Systems (BMS)
Description
To provide the design, supply, installation, upgrade, commissioning, and maintenance of a scalable and adaptable building management systems (BMS) also known as building energy management systems (BEMS).
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48421000 - Facilities management software package
- 72222300 - Information technology services
- 72268000 - Software supply services
- 72514000 - Computer facilities management services
- 79993100 - Facilities management services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 1.2. Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
Description
To provide a computer assisted facilities management (CAFM) and integrated workplace management systems (IWMS) for hard and soft facilities management services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 48421000 - Facilities management software package
- 72268000 - Software supply services
- 72514000 - Computer facilities management services
- 79993100 - Facilities management services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.1. MTC Building and Painting and Decorating
Description
To provide a measured term contract for the provision of planned and reactive building, painting, and decorating services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45215140 - Hospital facilities construction work
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 71315000 - Building services
- 79993100 - Facilities management services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.2. MTC Mechanical and / or Electrical
Description
To provide a measured term contract for the provision of planned and reactive mechanical and electrical (M&E) services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31100000 - Electric motors, generators and transformers
- 31682530 - Emergency power supplies
- 42160000 - Boiler installations
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 45311000 - Electrical wiring and fitting work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45351000 - Mechanical engineering installation works
- 50532300 - Repair and maintenance services of generators
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51131000 - Installation services of steam generators
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.3. ALL MTC Lots
Description
To provide a measured term contract for the provision of planned and reactive works across multiple disciplines, including but not limited to building, painting, decorating, mechanical and electrical (M&E) services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31100000 - Electric motors, generators and transformers
- 31682530 - Emergency power supplies
- 42160000 - Boiler installations
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 45215140 - Hospital facilities construction work
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 50532300 - Repair and maintenance services of generators
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 51131000 - Installation services of steam generators
- 71315000 - Building services
- 71333000 - Mechanical engineering services
- 71334000 - Mechanical and electrical engineering services
- 79993100 - Facilities management services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.4. Flooring Services
Description
To provide flooring services, including supply, installation, maintenance, and repair of assorted flooring types.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45300000 - Building installation work
- 45430000 - Floor and wall covering work
- 71315000 - Building services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.5. Roofing and Guttering Services
Description
To provide roofing and guttering services, including supply, installation, maintenance, repairs, and replacement.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45261000 - Erection and related works of roof frames and coverings
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2.6. Auto Door Maintenance and Roller Shutter Gates
Description
To provide services for automatic doors and roller shutter gates, including supply, installation, commissioning, servicing, repairs, maintenance, and inspections.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44221220 - Fire doors
- 44221230 - Sliding doors
- 44221300 - Gates
- 44221310 - Access gates
- 44221400 - Shutters
- 50712000 - Repair and maintenance services of mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.1. Plumbing and Drainage Services
Description
To provide a comprehensive plumbing and drainage service, including supply, installation, servicing, repairs, and maintenance.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42160000 - Boiler installations
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 45232452 - Drainage works
- 45330000 - Plumbing and sanitary works
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.2. Medical Gas Pipeline Systems
Description
To provide mechanical and technical services for medical gas pipelines, including supply, installation, commissioning, servicing, repairs, maintenance, replacement, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 24111500 - Medical gases
- 42123000 - Compressors
- 45351000 - Mechanical engineering installation works
- 51131000 - Installation services of steam generators
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.3. Steam Plant
Description
To provide steam plant services including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42160000 - Boiler installations
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 45351000 - Mechanical engineering installation works
- 51131000 - Installation services of steam generators
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.4. Oil and Gas Boilers
Description
To provide mechanical services for oil and gas boilers, including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42160000 - Boiler installations
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 44621000 - Radiators and boilers
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45351000 - Mechanical engineering installation works
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.5. Air Handling Units, Filters, Ventilation and Extraction
Description
To provide air handling units (AHUs), filters, ventilation and extraction services, including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
- 42520000 - Ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3.6. Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
Description
To provide cooling and refrigeration services, including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42500000 - Cooling and ventilation equipment
- 45331000 - Heating, ventilation and air-conditioning installation work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4.1. High Voltage and Low Voltage
Description
To provide high and low voltage electrical services, including design, supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31200000 - Electricity distribution and control apparatus
- 45311000 - Electrical wiring and fitting work
- 45315400 - High voltage installation work
- 45315600 - Low-voltage installation work
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4.2. Fixed Wiring Testing and Cable Management
Description
To provide fixed wire testing and cable management services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45311000 - Electrical wiring and fitting work
- 71314100 - Electrical services
- 71630000 - Technical inspection and testing services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4.3. Generator Maintenance
Description
To provide generator maintenance services, including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31100000 - Electric motors, generators and transformers
- 45351000 - Mechanical engineering installation works
- 50532300 - Repair and maintenance services of generators
- 51131000 - Installation services of steam generators
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4.4. Standby Power Systems and Uninterruptible Power Supply (UPS)
Description
To provide standby power systems, uninterruptible power supply (UPS), and inverter power supply (IPS), including supply, installation, commissioning, servicing, repairs, maintenance, and statutory checks.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31100000 - Electric motors, generators and transformers
- 31682530 - Emergency power supplies
- 51131000 - Installation services of steam generators
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5.1. Statutory Inspections
Description
To provide statutory inspections and surveys for mechanical and electrical (M&E) services, equipment, compliance, and facilities services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 71000000 - Architectural, construction, engineering and inspection services
- 79212300 - Statutory audit services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6.1. Electrical Sundries and Components
Description
To provide the supply of electrical sundries and components.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6.2. Plumbing Consumables
Description
To provide the supply of plumbing consumables.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 39715300 - Plumbing equipment
- 44115200 - Plumbing and heating materials
- 44115210 - Plumbing materials
- 44160000 - Pipeline, piping, pipes, casing, tubing and related items
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6.3. Building Consumables
Description
To provide the supply of building consumables.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44100000 - Construction materials and associated items
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7.1. Removal Services and Relocation Services
Description
To provide comprehensive removal and relocation services, including furniture and equipment relocation, transportation services, special handling services, office and commercial relocations, waste removal, recycling, and storage services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 63121000 - Storage and retrieval services
- 98392000 - Relocation services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8.1. Theatre Verification (Critical Ventilation Services)
Description
To provide an operating theatre verification service, including verification, validation, and local exhaust ventilation (LEV) testing.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45331000 - Heating, ventilation and air-conditioning installation work
- 71321400 - Ventilation consultancy services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9.1. Fuel Storage, Maintenance, Safety Services and Systems
Description
To provide bunded and bunkered fuel systems, storage solutions, safety services, systems, and solutions, including fuel decontamination.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44610000 - Tanks, reservoirs, containers and pressure vessels
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10.1. Hire - Electrical Back Up Plants
Description
To provide short-and long-term hire of electrical backup plant, including delivery, installation, and removal.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31120000 - Generators
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 10.2. Hire - Environmental Control Back Up Plants
Description
To provide short and long-term hire of environmental control backup plant, including delivery, installation, and removal.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 31120000 - Generators
- 42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 11.1. Hard Facilities Management (FM) Managed Services
Description
To provide a hard facilities managed service which includes any service areas classified under hard facilities services.
Lot value (estimated)
- £400,000,000 excluding VAT
- £480,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 24111500 - Medical gases
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 34928470 - Signage
- 35100000 - Emergency and security equipment
- 42123000 - Compressors
- 42160000 - Boiler installations
- 42416100 - Lifts
- 42500000 - Cooling and ventilation equipment
- 44221220 - Fire doors
- 44610000 - Tanks, reservoirs, containers and pressure vessels
- 45215140 - Hospital facilities construction work
- 45232452 - Drainage works
- 45260000 - Roof works and other special trade construction works
- 45300000 - Building installation work
- 45400000 - Building completion work
- 48420000 - Facilities management software package and software package suite
- 48900000 - Miscellaneous software package and computer systems
- 50532300 - Repair and maintenance services of generators
- 50700000 - Repair and maintenance services of building installations
- 51131000 - Installation services of steam generators
- 51700000 - Installation services of fire protection equipment
- 63121000 - Storage and retrieval services
- 71000000 - Architectural, construction, engineering and inspection services
- 72514000 - Computer facilities management services
- 79212300 - Statutory audit services
- 79993000 - Building and facilities management services
- 90650000 - Asbestos removal services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2%
Further information about fees
We apply an NCIS (NHS Contracted Income Stream) levy to all sales under our Frameworks, which underpins the funding and investment for our contracting routes and category support to the NHS. This levy is applied as a percentage fee within the Frameworks between the Authority and the Supplier.
The NCIS levy for this Framework is 2%, which is lowered to 1% for any Call-Off Contract which has an annual value in excess of £1 million.
Please see the Corporate Requirements document within the Key Attachments section of the SAP Ariba Sourcing Event for further details
Framework operation description
There are two procurement routes for an Approved Organisation that wishes to use this Framework. A competitive process between the Suppliers in the relevant Lot, which may be preceded by a capability assessment, or an award without a competitive process to particular Supplier(s).
Schedule 7 of the Framework explains the rules for both a competitive selection process and an award without a competitive process.
A competitive selection process is the default ordering procedure under this Framework.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
NHS Shared Business Services act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework.
NHS Shared Business Services Limited (NHS SBS) intends to put in place a Framework Agreement for the provision of Interpretation & Translation Services for Healthcare to be used by NHS SBS Approved Organisations.
Our Approved Organisation list can be found on:
https://www.sbs.nhs.uk/services/framework-agreements-categories/
Contracting authority location restrictions
- UK - United Kingdom
- GG - Guernsey
- IM - Isle of Man
- JE - Jersey
Participation
Legal and financial capacity conditions of participation
Lot 1. Building Management Systems (BMS)
Lot 1.2. Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
Lot 2.1. MTC Building and Painting and Decorating
Lot 2.2. MTC Mechanical and / or Electrical
Lot 2.3. ALL MTC Lots
Lot 2.4. Flooring Services
Lot 2.5. Roofing and Guttering Services
Lot 2.6. Auto Door Maintenance and Roller Shutter Gates
Lot 3.1. Plumbing and Drainage Services
Lot 3.2. Medical Gas Pipeline Systems
Lot 3.3. Steam Plant
Lot 3.4. Oil and Gas Boilers
Lot 3.5. Air Handling Units, Filters, Ventilation and Extraction
Lot 3.6. Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
Lot 4.1. High Voltage and Low Voltage
Lot 4.2. Fixed Wiring Testing and Cable Management
Lot 4.3. Generator Maintenance
Lot 4.4. Standby Power Systems and Uninterruptible Power Supply (UPS)
Lot 5.1. Statutory Inspections
Lot 6.1. Electrical Sundries and Components
Lot 6.2. Plumbing Consumables
Lot 6.3. Building Consumables
Lot 7.1. Removal Services and Relocation Services
Lot 8.1. Theatre Verification (Critical Ventilation Services)
Lot 9.1. Fuel Storage, Maintenance, Safety Services and Systems
Lot 10.1. Hire - Electrical Back Up Plants
Lot 10.2. Hire - Environmental Control Back Up Plants
Lot 11.1. Hard Facilities Management (FM) Managed Services
Please see the procurement documentation
Technical ability conditions of participation
Lot 1. Building Management Systems (BMS)
Lot 1.2. Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
Lot 2.1. MTC Building and Painting and Decorating
Lot 2.2. MTC Mechanical and / or Electrical
Lot 2.3. ALL MTC Lots
Lot 2.4. Flooring Services
Lot 2.5. Roofing and Guttering Services
Lot 2.6. Auto Door Maintenance and Roller Shutter Gates
Lot 3.1. Plumbing and Drainage Services
Lot 3.2. Medical Gas Pipeline Systems
Lot 3.3. Steam Plant
Lot 3.4. Oil and Gas Boilers
Lot 3.5. Air Handling Units, Filters, Ventilation and Extraction
Lot 3.6. Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
Lot 4.1. High Voltage and Low Voltage
Lot 4.2. Fixed Wiring Testing and Cable Management
Lot 4.3. Generator Maintenance
Lot 4.4. Standby Power Systems and Uninterruptible Power Supply (UPS)
Lot 5.1. Statutory Inspections
Lot 6.1. Electrical Sundries and Components
Lot 6.2. Plumbing Consumables
Lot 6.3. Building Consumables
Lot 7.1. Removal Services and Relocation Services
Lot 8.1. Theatre Verification (Critical Ventilation Services)
Lot 9.1. Fuel Storage, Maintenance, Safety Services and Systems
Lot 10.1. Hire - Electrical Back Up Plants
Lot 10.2. Hire - Environmental Control Back Up Plants
Lot 11.1. Hard Facilities Management (FM) Managed Services
Please see the procurement documentation
Particular suitability
Lot 1. Building Management Systems (BMS)
Lot 1.2. Computer Assisted Facilities Management (CAFM) and Integrated Workplace Management Systems (IWMS)
Lot 2.1. MTC Building and Painting and Decorating
Lot 2.2. MTC Mechanical and / or Electrical
Lot 2.3. ALL MTC Lots
Lot 2.4. Flooring Services
Lot 2.5. Roofing and Guttering Services
Lot 2.6. Auto Door Maintenance and Roller Shutter Gates
Lot 3.1. Plumbing and Drainage Services
Lot 3.2. Medical Gas Pipeline Systems
Lot 3.3. Steam Plant
Lot 3.4. Oil and Gas Boilers
Lot 3.5. Air Handling Units, Filters, Ventilation and Extraction
Lot 3.6. Cooling and Refrigeration - Chillers, Condensers and Split Air Conditioning Units (A/Cs)
Lot 4.1. High Voltage and Low Voltage
Lot 4.2. Fixed Wiring Testing and Cable Management
Lot 4.3. Generator Maintenance
Lot 4.4. Standby Power Systems and Uninterruptible Power Supply (UPS)
Lot 5.1. Statutory Inspections
Lot 6.1. Electrical Sundries and Components
Lot 6.2. Plumbing Consumables
Lot 6.3. Building Consumables
Lot 7.1. Removal Services and Relocation Services
Lot 8.1. Theatre Verification (Critical Ventilation Services)
Lot 9.1. Fuel Storage, Maintenance, Safety Services and Systems
Lot 10.1. Hire - Electrical Back Up Plants
Lot 10.2. Hire - Environmental Control Back Up Plants
Lot 11.1. Hard Facilities Management (FM) Managed Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
30 May 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
13 June 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted via SAP Ariba via the following link:
https://discovery.ariba.com/rfx/22944997
To access all information and submit a response in relation to this opportunity, please click the 'Respond to Posting' button on the Discovery Posting link above. Potential Bidders will then be asked to either login or register for an Ariba Network account. Once registration has been completed, Potential Bidders will be directed to the Event Page.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Commercial | Price | 30% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The competitive flexible procedure consists of the following 2 stages:
STAGE 1 - Participation Stage.
STAGE 2 - Tender Stage.
STAGE 1
The Participation Stage consists of the following:
Conditions of Participation...
Conditions of Participation - This is a series of Pass / Fail questions relating to the requirements of the procurement.
Demonstration of Experience - This is a scored question relating to experience that is relevant to the specific requirements of the Lot.
All bidders that PASS all Conditions of Participation AND achieve an overall score of 50% for the Lot will progress to the Intermediate Assessment of Tenders for the Lot.
Intermediate Assessment of Tenders...
Demonstration of Delivery - This is a scored question relating to delivery that is relevant to the specific requirements of the Lot.
The 35 highest scoring bidders per Lot will be invited to Stage 2 for the Lot.
STAGE 2
The Tender Stage consists of the following:
Quality - This is the completion of an Award Questionnaire consisting of questions relating to quality and social value.
Price - This is the completion of a Commercial Schedule which is based on a schedule of rates for the services required within each Lot with clear scenarios and call-out fees where required. It will include a basket of goods for consumables / goods, and hire prices based on the hire term, along with volume discounts.
The 25 highest scoring bidders per Lot and geographical area (i.e. London and the South East AND Rest of the UK) will be awarded a Framework.
Justification for not publishing a preliminary market engagement notice
The Authority has carried out preliminary market engagement. A Prior Information Notice (PIN) under the Public Contracts Regulations 2015 was published on 22nd October 2024 on the Find a Tender Service (https://www.find-tender.service.gov.uk/Notice/034207-2024) and a formal Request for Information (RFI) was issued. Meetings with potential suppliers were subsequently held. In carrying out preliminary market engagement, the Authority is satisfied that:
(a) suppliers who participated in the preliminary market engagement have not been put at an unfair advantage; and
(b) competition in relation to the award of the public contract is not otherwise distorted.
Contracting authority
NHS Shared Business Services Limited
- Companies House: 05280446
- Public Procurement Organisation Number: PDVT-6171-VHCX
Three Cherry Trees Lane
Hemel Hempstead
HP2 7AH
United Kingdom
Email: nsbs.categorymanagementsourcing@nhs.net
Website: https://www.sbs.nhs.uk/
Region: UKH23 - Hertfordshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)