Section one: Contracting authority
one.1) Name and addresses
Dorset Council
Dorset Council, County Hall, Colliton Park
Dorchester
DT1 1XJ
Contact
Mrs Angela Pavey
angela.pavey@dorsetcouncil.gov.uk
Telephone
+44 1305221280
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
https://www.dorsetcouncil.gov.uk
Buyer's address
https://www.dorsetcouncil.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digital Preservation and Storage Service
Reference number
DN591649
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The delivery of a digital preservation and storage service for Council archives. Dorset Council’s Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council. Dorset Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is:
Dorset History Centre
West Sussex Record Office
Wiltshire & Swindon History Centre
Oxfordshire History Centre
Staffordshire Archives
Berkshire Record Office
Kent Archives
Birmingham Archives
Portsmouth City Council
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £359,525
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
Dorset Council is seeking a provider to deliver a digital preservation and storage service for its archives. The Council’s Dorset History Centre is dedicated to collecting and preserving the rich heritage of Dorset and looks after council records as well as personal collections for Dorset Council, Bournemouth, Christchurch and Poole Council.
The Council is acting as the lead procurer of the service on behalf of a consortium of other local authorities. The list of current partners is:
Dorset History Centre
West Sussex Record Office
Wiltshire & Swindon History Centre
Oxfordshire History Centre
Staffordshire Archives
Berkshire Record Office
Kent Archives
Birmingham Archives
Portsmouth City Council
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
At the end of the initial contract period, there is an option to extend the contract for a further two-year term.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-008985
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 May 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Preservica Ltd
32 The Quadrant, Abingdon Science Park
Abingdon
OX14 3YS
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
Internet address
https://www.dorsetcouncil.gov.uk
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £359,525
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Dorset Council
County Hall, Colliton Park
Dorchester
DT1 1XJ
Country
United Kingdom