Section one: Contracting authority/entity
one.1) Name and addresses
Glasgow West Housing Association Limited
5 Royal Crescent
Glasgow
G3 7SL
Telephone
+44 1413316650
Fax
+44 1413316679
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16182
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) relates to temporary short-term contract agreements to provide common and domestic Repairs, Maintenance and Void services. Having sought advice, to meet our immediate and medium term statutory requirements as a Registered Social Landlord, these public contracts shall be awarded under Regulation 33 (1) (c) utilising the negotiated procedure without prior publication of a contract notice ‘for reasons of extreme urgency’.
Justification of this intention together with full details of the intended contract are included within sections II.2.4 and IV.1.1 of this notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,166,666.66
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
Glasgow West Housing Association (GWHA) as procuring agent for Glasgow West Housing Association, and subsidiary Glasgow West Enterprises intend to enter into a temporary short-term agreement to provide Common & Domestic Repairs, Maintenance and Void services with a single Multi-trade contractor to meet our short and medium term service needs.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This Voluntary Ex-Ante Transparency (VEAT) relates to temporary short-term contract agreements to provide common and domestic Repairs, Maintenance and Void services. It supersedes the VEAT previously issued in respect to this scope of services dated 21/03/23. Having sought advice, to meet our immediate and medium term statutory requirements as a Registered Social Landlord, these public contracts shall be awarded under Regulation 33 (1) (c) utilising the negotiated procedure without prior publication of a contract notice ‘for reasons of extreme urgency’.
Glasgow West Housing Association (GWHA) as procuring agent for Glasgow West Housing Association, and subsidiary Glasgow West Enterprises intend to enter into a temporary short-term agreement to provide Common & Domestic Repairs, Maintenance and Void services with a single multi-trade contractor, to meet our short and medium term service needs.
This stage 1, short-term agreement will additionally serve as a ‘pilot’ marketplace test model for a maximum period of 12-months. This will allow time to engage with the wider sector, and other potential service providers for our common & domestic repairs, maintenance and void services beyond this initial stage 1 period.
This informed decision based on; the ongoing marketplace uncertainty reflective of the post-Brexit economic environment, the far reaching impact of the war in Ukraine, recent challenges faced by RSL’s relating to similar services, and the current cost-of-living pressures; while concurrently seeking to ensure effective continuity of our services and statutory obligations to our service users.
Comprising stage 2 of this process, over the next 12-months, GWHA intend to undertake a holistic business and sector wide strategic review of our common & domestic repairs, maintenance and void strategy. This process will commence with internal planning and strategy review 2023 Q1 with a target effective date contract date of 1st July 2024.
To assist shaping our plans for that contact we will be issuing a Prior Information Notice (PIN) to ingather marketplace intelligence and views on a range of issues in connection with the future direction of these services, and look forward to what is considered critical sector feedback at that time.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
16 June 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Bell Group Limited
Bell Business Park, Rochsolloch Road
Airdrie
ML6 9BG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,166,666.66
Section six. Complementary information
six.3) Additional information
It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under Regulation 33 (1) (c) and whilst the PCS system under section V.2.1) Date of conclusion of the contract/concession
16/06/2023, requires an award date prior to the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into prior to the publication of this notice.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=735702.
(SC Ref:735702)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Country
United Kingdom