Section one: Contracting authority/entity
one.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
Contact
Mark Lewis
Telephone
+44 1189357081
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
111357
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Servers Storage Solutions National Agreement
Reference number
Modification Notice SSSNA (1)
two.1.2) Main CPV code
- 30210000 - Data-processing machines (hardware)
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Servers Storage Solutions National Agreement
Lot No
1,2,3,4
two.2.2) Additional CPV code(s)
- 30210000 - Data-processing machines (hardware)
- 30211100 - Super computer
- 30233000 - Media storage and reader devices
- 30233132 - Hard-disk drives
- 30233100 - Computer storage units
- 30233140 - Direct-access storage devices (DASD)
- 30233141 - Redundant Array of Independent Disk (RAID)
- 30233150 - Optical-disk drives
- 30233180 - Flash memory storage devices
- 48820000 - Servers
- 48821000 - Network servers
- 48822000 - Computer servers
- 48823000 - File servers
- 48824000 - Printer servers
- 48825000 - Web servers
- 30234000 - Storage media
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UK
two.2.4) Description of the procurement at the time of conclusion of the contract:
This framework is for the provision of Servers, Storage and Solutions, including virtual appliances, support and maintenance and warranty extensions, software defined storage, back up solutions. It also includes compute and server related solutions, converged, hyper-converged, High Performance Computing and associated infrastructure.
The lots are named as follows:
Lot 1: Servers
Lot 2: Storage
Lot 3: OEM Solutions
Lot 4: Reseller Solutions
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 November 2016
End date
30 April 2021
In the case of framework agreements, provide justification for any duration exceeding 4 years
The duration of this framework was 66 months. The framework agreement is extended for a further period of 5 months to 61 months. See section V11.2) of this modification notice for the justification
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section five. Award of contract/concession
Contract No
ITS4043 SU
Lot No
1,2,3,4
Title
Servers Storage Solutions National Agreement
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
1 December 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Dell Corporation Ltd
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
XMA Limited
Nottingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Stone Computers Ltd
Stafford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Fujitsu Services Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Huawei Technologies UK Ltd
Reading
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Hewlett Packard Limited
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Lenovo Technology UK Limited
Hook
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
NetApp UK Ltd
Uxbridge
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Atos IT Services UK Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Clustervision Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Q Associates Limited
Newbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
OCF Plc
Sheffield
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Softcat Plc
Marlow
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
MCSA Group Ltd
High Wycombe
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Techtrade International Holdings Company
Godalming
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Specialist Computer Centres (SCC) Plc
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Insight Direct UK Ltd
Sheffield
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Logicalis UK Limited
Slough
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £600,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Telephone
+44 1189357081
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 30210000 - Data-processing machines (hardware)
seven.1.2) Additional CPV code(s)
- 30211100 - Super computer
- 30233100 - Computer storage units
- 30233132 - Hard-disk drives
- 30233140 - Direct-access storage devices (DASD)
- 30233141 - Redundant Array of Independent Disk (RAID)
- 30233180 - Flash memory storage devices
- 30234000 - Storage media
- 48500000 - Communication and multimedia software package
- 48820000 - Servers
- 48821000 - Network servers
- 48822000 - Computer servers
- 48823000 - File servers
- 48824000 - Printer servers
- 48825000 - Web servers
- 30233150 - Optical-disk drives
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
Main site or place of performance
UK
seven.1.4) Description of the procurement:
Computer, servers including Virtual Appliances, software support and maintenance including warranty extensions. Agreements may be awarded to Original Equipment Manufacturers (OEM) only, with the option to supply direct and/or nominate a specified number of approved channel partners.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 November 2016
End date
30 April 2021
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Need for modification brought about by circumstances which a diligent contracting
authority/entity could not foresee (R72(1)(c) of Public Contracts Regulations 2015, Public
Contracts (Scotland) Regulations 2015)
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£600,000,000
seven.1.7) Name and address of the contractor/concessionaire
Dell Corporation Ltd
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Stone Computers Ltd
Stafford
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Fujitsu Services Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Hewlett Packard Limited
Bracknell
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Lenovo Technology UK Limited
Hook
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
NetApp UK Ltd
Uxbridge
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Atos IT Services Ltd
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
XMA Limited
Nottingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Q Associates Limited
Newbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
OCF Plc
Sheffield
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Softcat plc
Marlow
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
CDW Limited
London
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Computer Systems Integration Ltd
Birmingham
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Insight Direct UK Ltd
Uxbridge
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Logicalis UK Limited
Slough
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The framework agreement was initially awarded on the basis of of 2 years with a further 2 x 12 month option to extend. The option to extend was exercised and the framework would expire on 30th October 2020. An additional 6 month extension was exercised and the agreement would expire on 30th April 2021 unless extended further. A further 12 month extension was exercised and the agreement would expire on 30th April 2022.
The only amendment being made is a 6 month extension of the expiry date to to 31st October 2022. The lots, suppliers, and nature of the supplies provided under each lot are unchanged.
The estimated increased total spend through the framework will be less than 50% of the value of the original framework agreement.
The reasons for the modification are consistent with the derogation grounds in Articles 72(1)(c) and 72(1)(e) of Directive 2014/24/EU (reg72(1)(c) and reg72(1)(e) Public Contracts Regulations 2015 as amended).
The new procurement process will be launched in June of 2021 and much of the preliminary work regarding strategy, specification, and supplier engagement has already been completed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Since March 2020 the ongoing Covid-19 pandemic has required ITC stakeholders to focus their efforts on a shift to digital resource provision in support of new teaching practices. These challenges continued though 2021. The closure of member institutions has affected the ability of the institutions to agree the terms of any new agreement or to re-procure.
The modification does not alter the overall nature of the contract, the overall nature of the contract is unaltered, lots, economic operators and subject matter of the contracts. Any increase in price does not exceed 50 % of the value of the original contract or framework agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £301,000,000
Total contract value after the modifications
Value excluding VAT: £400,000,000