Section one: Contracting authority
one.1) Name and addresses
The Guinness Partnership Ltd
30 Brock Street, Regents Place
London
NW1 3FG
Contact
- Dennis Viljoen
Telephone
+44 3031231890
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
http://www.guinnesspartnership.com/
Buyer's address
http://www.guinnesspartnership.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hard FM & Asset Compliance Works
Reference number
DN726715
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Residential Hard Facility Management, which includes servicing, maintenance and associated repair works in relation to:
Ventilation Systems
Asbestos Abatement
Asbestos Surveys
Electronic Security Systems
Electrical Testing
Lightning Protection and Working at Heights
FRA (surveys)
Fire Equipment Maintenance
Fire Remedial Works
Commercial Gas (maintenance and repairs)
Laundry Equipment
Lifts
Playgrounds
Pumps
Renewables
Water Safety
Metering and Billing (maintenance)
And other M&E equipment
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
TGP are re-considering the current outsource delivery model for Hard FM services in the communal areas across its property stock. It is worth pointing out that the initial scope of this consultation does not include services inside flats, it is only in relation in the communal areas in residential properties.
Historically, Hard FM has been delivered by multiple specialist suppliers for individual services such as domestic boilers, ventilation, electronic security systems, legionella, lifts, fire equipment, etc. Most of these specialist contracts were further sub-divided into geographical lots, typically North, South and West.
As most of the current Hard FM contracts are expiring within the next 12 months, TGP would like to explore different outsourcing models. The typical models in the Hard FM industry are Sigle Services, Bundled Services or Total Hard FM. This consultation aims to attract suppliers who can deliver either of these models and to explore the pros and cons associated with each model.
TGP would like to adopt the most efficient and cost-effective manner possible. The overall objectives are to:
- reduce spend, increase control, increase quality and ensure compliance
- leverage and maximise our buying power
- incentivise good performance and maintain competitive pricing
- implement best practice and innovating ideas from other sectors
For reference, the services in scope are likely to be:
Ventilation Systems
Asbestos Abatement Works
Asbestos Surveys
Electronic Security Systems
Electrical Testing
Lightning Protection and Working at Heights
FRA (surveys)
Fire Equipment Maintenance
Fire Remedial Work
Commercial Gas
Laundry Equipment
Lifts Servicing
Playgrounds Inspections
Pumps
Renewables
Water Safety
Metering and Billing (maintenance)
The combined anticipated annual value for hard FM is £33,000,000.
two.3) Estimated date of publication of contract notice
1 October 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
The Guinness Partnership (TGP) would like to engage with the Hard Facility Management (Hard FM) market with the aim to shape its outsourcing strategy in relation to the Asset Compliance requirements in communal areas of residential blocks.
This market sounding exercise aims to explore different outsourcing models, evaluating the risks and opportunities associated with each of them. As a result, TGP will design its Asset Compliance Category strategy and launch the necessary tender(s) to outsource their preferred model.
The main objectives of this market consultation are:
1.To ascertain the number and types of suppliers interested in bidding for residential Hard FM services in communal areas, and understand their proposed delivery models
2.To gauge their previous experience in the housing market, in particular social housing
3.To explore different outsourcing models and identify the main risk factors and potential mitigating actions associated to each model (i.e. Specialist suppliers, Bundled services and Total Hard FM)
If you would like to participate in this consultation, please download the market questionnaire from ProContract (reference DN726715) and submit your answers to the questionnaire by the deadline (28/06/2024 at 5pm)