Section one: Contracting authority
one.1) Name and addresses
Plymouth City Council
Floor 1, Windsor House, Tavistock Road
Plymouth
PL6 5UF
Contact
Mark Mortimer
jointcommissioning@plymouth.gov.uk
Country
United Kingdom
NUTS code
UKK41 - Plymouth
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Covid Local Support Grant Food vouchers
Reference number
DN556838
two.1.2) Main CPV code
- 30199770 - Luncheon vouchers
two.1.3) Type of contract
Supplies
two.1.4) Short description
The provision of food e-vouchers which can be redeemed by vulnerable households and families with children particularly affected by the pandemic
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £995,364
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK41 - Plymouth
two.2.4) Description of the procurement
The Department for Work and Pensions (DWP) is providing an additional funding to PCC, under section 31 of the Local Government Act 2003, to administer the COVID local Support Grant and provide direct assistance to vulnerable households and families with children particularly affected by the pandemic. This will include all families who normally have access to Free School Meals during term time and others on the periphery of benefits in hardship. PCC will deliver the scheme through food vouchers. A contract is required to be put in place to deliver approx. 11,205 eVoucher codes during the school summer holiday period. This will ensure that the Council has suitable arrangements in place for the distribution of funding to vulnerable families.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The contract is to provide emergency food vouchers for vulnerable households and eligible
families with children who are at risk of going hungry due to the impact of the COVID19
pandemic. This will include all families who normally have access to Free School Meals (FSM) during term time and others on the periphery of benefits in hardship. PCC will deliver the scheme
through food vouchers.
The timescale for the procurement is dictated by the short time period between the release of Covid Local Support Grant funding by the Department for Work and Pensions to local authorities and the requirement to distribute the vouchers in a timely manner to ensure that children have food
over the Summer holidays when the schools are shut.
The requirement is urgent, was unknown until funding was announced and the short timescales for the procurement are dictated by factors outside the control of Plymouth City Council. As such Article 32(c) of the EU Directive 2014/24/EU (Regulation 32(c) UK Public Contracts Regulations 2015) applies to this procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
PEO21041
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 July 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hawk Incentives Ltd
1 Westside, London Road,
Hemel Hemstead
HP3 9TD
Country
United Kingdom
NUTS code
- UKK41 - Plymouth
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £995,364
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom