Section one: Contracting authority
one.1) Name and addresses
DAERA - Forest Service
Hillsborough Workshop, Large Park
Hillsborough
BT51 3RL
Contact
Collaboration.CPDfinance-ni.gov.uk
Collaboration.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DAERA – Forest Service – Supply and Delivery of Komatsu Harvesting Machinery Spare Parts (ID 4274469)
Reference number
ID 4274469
two.1.2) Main CPV code
- 16820000 - Parts of forestry machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
Forest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery. Forest Service currently carries out servicing and repair of a range of plant and plant machinery at two Workshops. In order for the fleet to operate effectively Forest Service must procure spare parts to service and repair the fleet items that they maintain. The aim of this Contract is to enable Forest Service to establish the provision of Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery to Forest Service Workshop Locations in Hillsborough and Pubble, Northern Ireland. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of Komatsu harvesting machinery. The overall objective is to deliver value for money, releasing savings for the organisation.
two.1.5) Estimated total value
Value excluding VAT: £120,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 16800000 - Parts of agricultural and forestry machinery
- 16600000 - Specialist agricultural or forestry machinery
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Forest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery. Forest Service currently carries out servicing and repair of a range of plant and plant machinery at two Workshops. In order for the fleet to operate effectively Forest Service must procure spare parts to service and repair the fleet items that they maintain. The aim of this Contract is to enable Forest Service to establish the provision of Supply and Delivery of Spare Parts for Komatsu Harvesting Machinery to Forest Service Workshop Locations in Hillsborough and Pubble, Northern Ireland. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of Komatsu harvesting machinery. The overall objective is to deliver value for money, releasing savings for the organisation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial Two year Contract Period with the option to extend for a further Two Year Period (2yr + 2yr).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract monitoring: the successful contractor’s performance on the contract will be..... regularly monitored. Contractors not delivering on contract requirements is a serious matter.. It means the public purse is not getting.... what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to. improve..... If, after the specified time, they still fail to reach satisfactory levels of contract performance. the matter will be escalated to. senior... management in Construction and Procurement. Delivery (CPD) for further action. If this occurs and your performance does. not improve... to. satisfactory levels within the specified period, this can be considered grounds for. termination of the contract at your. expense as... provided for in the Conditions of Contract.. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning. or a Notice of Unsatisfactory Performance may,. in accordance... with The Public Contracts. Regulations 2015 (as amended) be excluded from future public procurement competitions. for a. period of up. to.. three years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 July 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 26 October 2022
four.2.7) Conditions for opening of tenders
Date
28 July 2022
Local time
3:30pm
Place
Clare House
Information about authorised persons and opening procedure
CPD Representatives
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will comply with the Public Contracts Regulations 2015 (as amended).. and,... where. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the. point information is.. communicated... to tenderers. That notification will provide full. information on the award decision. This provides time for the. unsuccessful. tenderers to.... challenge the award decision before the contract is entered into.