Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Gloucester
DefComrcl-HOBP4Team@mod.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=58188
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=58188
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Defence Business Services (DBS) Debt Management Legal Support and Tracing Services
Reference number
711077450
two.1.2) Main CPV code
- 79110000 - Legal advisory and representation services
two.1.3) Type of contract
Services
two.1.4) Short description
The MOD’s Defence Business Services (DBS) require Legal Support to provide Debt Management and Tracing Services to recover Crown Debts from private individuals and commercial organisations located throughout the UK and in some cases internationally.
two.1.5) Estimated total value
Value excluding VAT: £650,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
1. DBS require a complete debt recovery solution which maximises debt recovery potential from a broad customer base including: serving Military personnel; Veterans; Private Individuals and Commercial Entities who are based in the United Kingdom or Internationally and therefore the provider must be able to provide legal support in England and Wales, Scotland and Northern Ireland. It is anticipated that there will be approximately 350 cases per annum.
Requirement
2. Provide advice on recovery of difficult, complex and disputed debt and support with debt management activity including the provision of legal defence representation for the MOD if required.
3. Provide support with pre-legal debt collections and recovery including Issuing a ‘Letter Before Action’
4. Assess a case and advise on the strength and legal cost to determine likelihood of recovery including obtaining Financial Statements from Debtor
5. Supplier to prepare and submit all relevant court forms as an example: Claim Form, Evidence Pack and Particulars of Claim.
6. Initiate the enforcement of judgements if payment is not received within 14 days of the County Court Judgement including the issue of:
a. A Charging order
b. An Order for sale
c. A Warrant of control
d. An Attachment of earnings
e. A High Court Enforcement (for debt over £600 not regulated by Consumer Credit)
f. Provide advice and support with Insolvency or Bankruptcy proceedings including:
i. Serve a statutory demand on the individual that owes a debt
ii. Prepare and submit a bankruptcy petition.
g. Advice and Support with Winding up proceedings for companies including:
i. Issue statutory / letters of demand
ii. Prepare and submit a winding–up petition
h. Advise and support with Defended actions
i. Advise and support with Mediation and debt compromise
j. Advise and support with Debt Collection Arbitration
k. Advise and support on legal cases to cover all jurisdictions subject to debtors’ place of residence and where laws might differ.
l. Advise and support on legal cases that require representation in court
m. Advise and support on the DBS position where the subject has entered a debt management scheme/trust deed.
n. Advice and support on the implementation of a Second Charge on a property and the lifting of the Charge on settlement of debt.
7. Provide a full and comprehensive tracing service with a report to include:
a. Listing of assets
b. Any liabilities such as CCJ or charging orders etc
c. Current employment status
d. Current contact details e.g. Email, telephone number and confirmation of address.
8. Assessment of existing cases that are currently in recovery.
9. The services will require the supplier to handle and store Personal Data and therefore there are a number of Security and Protecting Personal Data requirements, details can be found in the Statement of Requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
This is a re-occurring requirement
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract duration will be 24 months with options to extend this by a further 2 periods of 12 months (2+1+1) giving a potential total duration of 48 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
All documents associated with this procurement can be accessed free of charge on the Defence Sourcing Portal (DSP) https://contracts.mod.uk using Project number 711077450 Details of how to register on the DSP can be found at https://contracts.mod.uk/web/user-guide.html. Suppliers wishing to Tender for this requirement should submit their Tender on the DSP in accordance with the instructions contai
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Suitably qualified legal professionals.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the Statement of Requirement
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 July 2024
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 July 2024
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12, 24 or 36 months
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All documents associated with this procurement can be accessed free of charge on the Defence Sourcing Portal (DSP) https://contracts.mod.uk using Project number 711077450 (https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=58188) Details of how to register on the DSP can be found at https://contracts.mod.uk/web/user-guide.html. Suppliers wishing to Tender for this requirement should submit their Tender on the DSP in accordance with the instructions contained within Invitation to Tender documentation (DEFFORM 47).
Suppliers should also complete the Suitability Assessment Questions (SAQ) which is contained in the Qualification Envelope of project 711077450 on the DSP. These questions contain all the mandatory economic and financial grounds for rejection and the minimum levels of capacity and capability that are required to perform the contract. The SAQ is a pass/fail test for suitability and minimum levels of capability and capacity and suppliers who do not meet these minimum capability and capacity criteria will not pass to the Tender evaluation stage. Any tender Clarification Questions should be submitted through the DSP. Suppliers who wish to submit a tender should complete all questions and submit their tender documents via the DSP in accordance with the instructions in the DEFFORM 47 - ITT documents.
It is a condition of contract that MOD suppliers trade electronically via the MODs CP&F tool and Exostar.
six.4) Procedures for review
six.4.1) Review body
HOCS
Gloucester
DefComrcl-HOBP4Team@mod.gov.uk
Country
United Kingdom