Section one: Contracting authority
one.1) Name and addresses
National Museums Scotland
Chambers Street
Edinburgh
EH1 1JF
Contact
Sarah Teale
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00423
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Roman Scotland: Life on the Edge of Empire Exhibition Fit-out
two.1.2) Main CPV code
- 92521100 - Museum-exhibition services
two.1.3) Type of contract
Services
two.1.4) Short description
National Museums Scotland wishes to engage a Principal Contractor for design development, fit-out and de-install for the Roman Scotland: Life on the Edge of Empire exhibition.
two.1.5) Estimated total value
Value excluding VAT: £145,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92521100 - Museum-exhibition services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
National Museum of Scotland, Edinburgh
two.2.4) Description of the procurement
National Museums Scotland (the Client) wishes to engage a suitably qualified Principal Contractor to supply and install the build and graphics for the exhibition Roman Scotland: Life on the Edge of Empire Exhibition which will be shown in Special Exhibitions Gallery 1 from the 14 November 2026 until the 18 April 2027 at the National Museum of Scotland, Chambers Street, Edinburgh.
The contract will be delivered in three phases as follows:
Phase 1 - Design Development
Phase 2 - Exhibition Fit-out (including production drawings and information, setting out, wall preparation and gallery painting, installation of wall system, joinery, setwork structures, AV housings, AV screens, bespoke display cases, display case interiors, graphics and electrical and AV installation)
Phase 3 - Exhibition Take-down
two.2.5) Award criteria
Quality criterion - Name: Design Development / Weighting: 10
Quality criterion - Name: Experience / Weighting: 10
Quality criterion - Name: Project Delivery / Weighting: 10
Quality criterion - Name: Production Quality / Weighting: 10
Quality criterion - Name: Demonstrable Evidence of Similar Work / Weighting: 10
Quality criterion - Name: Sustainability / Weighting: 20
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £145,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
13 April 2026
End date
30 April 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A site visit is available for tenderers to attend at the National Museum of Scotland, Edinburgh, 09:00 – 10:00 on Tuesday 10 March 2026.
Tenderers are also able to attend a virtual Q&A session via Microsoft Teams between 14.00 and 15.00 on Tuesday 10 March 2026.
Maximum of two representatives per company may attend. Attendance must be confirmed in advance, see Schedule 1 for further details.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Not applicable
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to tender documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 March 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 March 2026
Local time
12:00pm
Place
National Museums Scotland, Chambers Street, Edinburgh
Information about authorised persons and opening procedure
Exhibitions and Displays Officer to open submissions received to electronic inbox
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=824467.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:824467)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=824467
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom