Scope
Reference
714152450
Description
The requirement is for provision of support to Army Disclosures based in Kentigern House, Glasgow who are the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service.
The function of Army Disclosures is to administer the release of Service Medical Documents. These are released to the former Serviceperson, their General Practitioner (GP) or other authorised representatives on request.
The services of one or more qualified Medical Professional are required on a sessional arrangement, on an "ad-hoc", as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the Army Disclosures. This "ad-hoc" will be at least one day a week, rising to more when required, on cases specified by the Army Disclosures Designated Officer or their Authorised Representatives. The delivery of this requirement can be done fully remote.
Total value (estimated)
- £1,670,833.33 excluding VAT
- £20,005,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 June 2025 to 1 June 2029
- Possible extension to 1 June 2031
- 5 years, 11 months, 16 days
Description of possible extension:
2 x 1 Year Options to extend contract term.
Main procurement category
Services
CPV classifications
- 85121200 - Medical specialist services
Contract locations
- UK - United Kingdom
Participation
Legal and financial capacity conditions of participation
1. The SMA(s) must have practical experience of applying all relevant Statutory Legislation on access and disclosure of medical records.
2. The SMA(s) must have full Medical registration with a licence to practice and be registered as a General Practitioner with the General Medical Council.
3. The SMA(s) must have a membership with a Medical Defence Organisation.
4. The SMA(s) shall be required to be security vetted at Baseline Personnel Security Standard (BPSS) level or be prepared to undergo such security clearance. This will be conducted by the contractor.
The tenderer shall be required to pass the Procurement Selection Questionnaire ensuring that there is no breach of mandatory or discretionary grounds as set out within the Procurement Act 23 within Schedules 6 & 7 section 57. Where the tenderer is in conflict of mandatory exclusionary criteria they shall be disqualified from the competition in full, where they are in breach of the discretionary exclusionary grounds the Authority shall assess based on evidence provided by the tenderer whether they will be excluded from the competition deciding whether the circumstances are continuing or likely to occur again, the Authority's decision is final.
5. Paragraph 4 also applies to tenderers who are are excluded or excludable by virtue of their connected persons, associated persons, or sub-contractors.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
14 May 2025, 5:00pm
Tender submission deadline
22 May 2025, 5:00pm
Submission address and any special instructions
For access to Opportunity Listing PSQ & ITT please click the following link: https://contracts.mod.uk/go/9078170401965DAC3440
For access specifically to the PSQ please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3
For access to specifically to the ITT and Tender documents please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 25 March 2031
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Total contract cost | This is inclusive of options, the pricing annex template can be seen at Annex B to Schedule 2 Pricing Schedule |
Cost | 55% |
| Technical Criteria | Non-cost Award Criteria inclusive of social value, exact weightings can be seen within the tender documents at Annex A Section D to DEFFORM 47 - Evaluation Methodology and Award Criteria |
Quality | 45% |
Other information
Payment terms
Payment is made via CP&F and Exostar.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
There has not been enough time for the Authority to release a formal PME notice under the Procurement Act 23 due to it being made the active legislation 24 Febuary 2024. This contract notice is a for a legal requirement as such it will need to be fulfilled quickly to allow the Ministry of Defence to fulfil its legal obligations in regards to release of medical records.
Contracting authority
Ministry of Defence
- Public Procurement Organisation Number: PHVX-4316-ZVGZ
Army Headquarters
Andover
SP11 8HJ
United Kingdom
Contact name: Tom Shields
Telephone: +44 7909 231192
Email: army-comrcl-procure-hc-mailbox@mod.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-defence
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - central government