Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-010 Library Shelving and Associated Furniture
two.1.2) Main CPV code
- 39155000 - Library furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
As stated in the Contract Award Notice 2020/S 212-520525, this agreement is for the "Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern
Ireland"
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £220,000
two.2) Description
two.2.1) Title
Library Shelving
Lot No
1
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and delivery of library shelving and associated furniture to schools and EA locations within Northern Ireland
two.2.5) Award criteria
Quality criterion - Name: AC1 – Aesthetics functional characteristics / Weighting: 40
Quality criterion - Name: AC2 – Catalogue: Quality of Information available for range offered / Weighting: 20
Cost criterion - Name: AC3 - Cost / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
With the option to extend for two further periods of up to 12 months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Associated Furniture
Lot No
2
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKN - Northern Ireland
two.2.4) Description of the procurement
Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern Ireland
two.2.5) Award criteria
Quality criterion - Name: AC1 – Aesthetics functional characteristics / Weighting: 65
Quality criterion - Name: AC2 – Catalogue: quality of information available for range offered / Weighting: 25
Cost criterion - Name: AC3 - Cost / Weighting: 10
two.2.11) Information about options
Options: Yes
Description of options
With the option to extend for two further periods of up to 12 months each
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
- Additional deliveries by the original supplier
Explanation:
The purpose of this VEAT notice is to inform and provide prior notice to the market that the Authority intends to modify its Framework Agreement (FAE-20-010) for the Supply and Delivery of Library Shelving and Associated Furniture.
Following publication of this VEAT Notice, the Authority will observe a 10 day standstill which will conclude at midnight on Monday 4th July 2022.
This opportunity / Framework Agreement was originally advertised in a Contract Notice (2020/S 132-325106). A Contract Award Notice (2020/S 212-520525) was also subsequently published.
The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Library Shelving and Associated Furniture. This will provide short term contractual coverage whilst the Authority carries out a re-procurement exercise.
The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a replacement will commence in September 2023.
The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until the new Framework Agreement commences.
This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50% of the original contract value. The original contract value was stated as £220,000 and the proposed modification will increase the total contract value to £330,000.
The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to this regulation as outlined below:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original contract.
(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);
(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the
original contact value).
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 212-520525
Section five. Award of contract/concession
Contract No
1
Lot No
1
Title
Library Shelving
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 October 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Moffett and Sons Ltd T/A Balmoral Furniture
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
WF Education Group Holdings Ltd
Shrewsbury
tenderportal@demcointeriors.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £130,000
Section five. Award of contract/concession
Contract No
2
Lot No
2
Title
Associated Furniture
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
23 October 2020
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Moffett and Sons Ltd T/A Balmoral Furniture
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Joseph Flanigan Son Ltd
Armagh
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £90,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom