Scope
Reference
LMU2025-1871
Description
This opportunity is to become a Strategic Delivery Partner for the provision and support of an Access Control and CCTV System at London Metropolitan University. This opportunity has been split into the following 3 lots:
Lot One: Integrated Software Solution Implementation and Support
Lot Two: Hardware Solution Implementation and Support
Lot Three: Integrated Software and Hardware Solution Implementation and Support
Full details can be found within the tender documentation.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2030
- Possible extension to 31 August 2035
- 10 years
Description of possible extension:
The Contract may be extended beyond the Initial Term on a maximum of Two (2) occasions, for a period of up to Three (3) years on the first occasion and Two (2) years on the second occasion.
Main procurement category
Services
CPV classifications
- 42961100 - Access control system
- 48000000 - Software package and information systems
- 72266000 - Software consultancy services
Contract locations
- UK - United Kingdom
Lot constraints
Description of how multiple lots may be awarded:
London Metropolitan University reserves the right to award either Lot 1 and 2, to separate suppliers, or Lot 3, to a single supplier, based on the responses received and the most advantageous offer.
Lot 1. Integrated Software Solution Implementation and Support
Description
For information on Lot One, Integrated Software Solution Implementation and Support, please see tender documentation.
Lot value (estimated)
- £1,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Hardware Solution Implementation and Support
Description
For information on Lot 2, Hardware Solution Implementation and Support, please see the tender documentation.
Lot value (estimated)
- £1,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Integrated Software and Hardware Solution Implementation and Support
Description
Lot 3 is the combination of Lot 1 and Lot 3, Integrated Software and Hardware Solution Implementation and Support. Please see the tender documentation for information on these lots.
Lot value (estimated)
- £1,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Integrated Software Solution Implementation and Support
Lot 2. Hardware Solution Implementation and Support
Lot 3. Integrated Software and Hardware Solution Implementation and Support
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
9 May 2025, 11:59pm
Submission type
Requests to participate
Deadline for requests to participate
23 May 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
25 July 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical | Quality | 80% |
| Commercial | Cost | 20% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Procurement procedure
The procurement procedure being applied to the Contract is a 'competitive flexible procedure' under section 20(2) of the Act. The most advantageous submission will be identified by a five-stage process as set outlined below, and set out in more detail in the Invitation to Participate within the tender documentation.
Stage 1 (Participation Stage): Request to Participate and PSQ - Selection of Participants to be invited to tender
Stage 2: Tendering and Negotiation
Stage 2 Phase 1: Tender submission, Evaluations and Presentation
Stage 3: Identification of preferred bidder (for each Lot)
Stage 4: Notification of Preferred bidder (for each lot)
Stage 5: Standstill to entry into contract(s)
Please see the tender documentation for a full description of each stage.
Please note, the award criteria will not be refined during the tender process.
Documents
Associated tender documents
https://iaetme.fa.ocs.oraclecloud.com/supplierPortal/faces/FndOverview?fndGlobalItemNodeId=itemNode_supplier_portal_supplier_portal
All tender documentation will be available on our e-tendering portal, accessed via the link below:
Suppliers are able to register on our system, in order to access the tender, via the following link:
Contracting authority
LONDON METROPOLITAN UNIVERSITY
- Companies House: 00974438
- Public Procurement Organisation Number: PWRV-6768-MQCM
London Metropolitan University
London
N7 8DB
United Kingdom
Contact name: Katie Watson
Email: strategic-procurement@londonmet.ac.uk
Website: https://www.londonmet.ac.uk/
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government