Scope
Reference
XPROC2114a
Description
NHG is seeking to appoint service providers for cleaning services across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex. The scope of services includes, but is not limited to: general cleaning, window cleaning, bulk waste collectiona and supply of consumables
Contract 1: Essex (North) Cleaning
Chelmsford, Colchester, Epping, Harlow
Contract 2: Essex (South) Cleaning
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
The 2 cleaning contracts (Essex North and Essex South) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
Lot 1. Essex (North) Cleaning
Description
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service.
Essex (North) - Chelmsford, Colchester, Epping, Harlow
Contract 1. Essex North Cleaning
Lots
Lot 1. Essex (North) Cleaning
Supplier
Contract value
- £1,556,921 excluding VAT
- £1,868,305.20 including VAT
Above the relevant threshold
Award decision date
25 February 2026
Date assessment summaries were sent to tenderers
25 February 2026
Standstill period
- End: 6 March 2026
- 8 working days
Earliest date the contract will be signed
22 March 2026
Contract dates (estimated)
- 4 May 2026 to 2 February 2029
- Possible extension to 2 February 2033
- 6 years, 8 months, 30 days
Description of possible extension:
Optional 4-year extension period (1+1+1+1)
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
Contract locations
- UKH3 - Essex
Contract 2. Essex South Cleaning
Lots
Lot 1. Essex (North) Cleaning
Supplier
Contract value
- £2,147,387.93 excluding VAT
- £2,576,865.52 including VAT
Above the relevant threshold
Award decision date
25 February 2026
Date assessment summaries were sent to tenderers
25 February 2026
Standstill period
- End: 6 March 2026
- 8 working days
Earliest date the contract will be signed
22 March 2026
Contract dates (estimated)
- 4 May 2026 to 2 February 2029
- Possible extension to 2 February 2033
- 6 years, 8 months, 30 days
Description of possible extension:
Optional 4-year extension (1+1+1+1)
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
Contract locations
- UKH3 - Essex
Information about tenders
Lot 1. Essex (North) Cleaning
- 5 tenders received
- 5 tenders assessed in the final stage:
- 5 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 2 suppliers awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Suppliers
Cleanscapes Ltd
- Companies House: 06868508
Coles Lane, Ockley
Dorking
RH5 5HW
United Kingdom
Email: sales@scapes.co.uk
Region: UKJ26 - East Surrey
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Essex North Cleaning
PCMS Cleaning Services Limited
- Companies House: 12123696
54 St. Marys Lane
Upminster
RM14 2QP
United Kingdom
Email: vikki@pcms-ltd.co.uk
Region: UKI52 - Barking & Dagenham and Havering
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Essex South Cleaning
Contracting authority
Notiing Hill Genesis
- Public Procurement Organisation Number: PLMP-3644-HBBN
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
United Kingdom
Contact name: Cherene Amoah
Email: procurementteam@nhg.org.uk
Region: UKI43 - Haringey and Islington
Organisation type: Public authority - sub-central government