- Scope of the procurement
- Lot 1 - A comprehensive range of premium office writing equipment including correction
- Lot 2 - Premium precision writing pens, fineliners and metallic gel rollerballs
- Lot 3 - Premium triangular stick pens, retractable and permanent markers
- Lot 4 - Premium retractable ballpoint pens and retractable gel pens
- Lot 5 - Premium erasable rollerball pens
- Lot 6 - Premium highlighters and fineliner pens
- Lot 7 - Premium flipchart markers and ballpoint
- Lot 8 - Premium gel pens and rollerball pens
- Lot 9 - Premium gel pens, refills and correction
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
001176 - The Supply of Pens and other writing Implements
Reference number
001176
two.1.2) Main CPV code
- 30192000 - Office supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Premium Pens for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,500,000
two.2) Description
two.2.1) Title
Lot 1 - A comprehensive range of premium office writing equipment including correction
Lot No
1
two.2.2) Additional CPV code(s)
- 30192121 - Ballpoint pens
- 30192930 - Correction pens
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 1 is for the provision of a comprehensive range of premium office writing equipment including correction to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Premium precision writing pens, fineliners and metallic gel rollerballs
Lot No
2
two.2.2) Additional CPV code(s)
- 30192000 - Office supplies
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 2 is for the provision of premium precision writing pens, fineliners and metallic gel rollerballs to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Premium triangular stick pens, retractable and permanent markers
Lot No
3
two.2.2) Additional CPV code(s)
- 30192121 - Ballpoint pens
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 3 is for the provision of premium triangular stick pens, retractable and permanent markers to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Premium retractable ballpoint pens and retractable gel pens
Lot No
4
two.2.2) Additional CPV code(s)
- 30192121 - Ballpoint pens
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 4 is for the provision of premium retractable ballpoint pens and retractable gel pens to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Premium erasable rollerball pens
Lot No
5
two.2.2) Additional CPV code(s)
- 30192000 - Office supplies
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 5 is for the provision of premium erasable rollerball pens to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 6 - Premium highlighters and fineliner pens
Lot No
6
two.2.2) Additional CPV code(s)
- 30192000 - Office supplies
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 6 is for the provision of premium highlighters and fineliner pens to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 7 - Premium flipchart markers and ballpoint
Lot No
7
two.2.2) Additional CPV code(s)
- 30192121 - Ballpoint pens
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 7 is for the provision of premium flipchart markers and ballpoint to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 8 - Premium gel pens and rollerball pens
Lot No
8
two.2.2) Additional CPV code(s)
- 30192000 - Office supplies
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 8 is for the provision of premium gel pens and rollerball pens to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 9 - Premium gel pens, refills and correction
Lot No
9
two.2.2) Additional CPV code(s)
- 30192930 - Correction pens
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
Lot 9 is for the provision of premium gel pens, refills and correction to be delivered to our warehouse in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 45%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 35%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st July 2023 to 30th June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of April 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st July 2023 to 30th June 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008049
Section five. Award of contract
Contract No
001176
Lot No
1
Title
Lot 1 - A comprehensive range of premium office writing equipment including correction
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BIC UK Ltd
Harefield
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
2
Title
Lot 2 - Premium precision writing pens, fineliners and metallic gel rollerballs
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
edding UK Ltd
St Albans
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
3
Title
Lot 3 - Premium triangular stick pens, retractable and permanent markers
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Newell Rubbermaid UK Ltd
Lichfield
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
4
Title
Lot 4 - Premium retractable ballpoint pens and retractable gel pens
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Zebra Pen (UK) Limited
Chessington
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
5
Title
Lot 5 - Premium erasable rollerball pens
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Pilot Pen Co (UK) Ltd
Bourne End
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
6
Title
Lot 6 - Premium highlighters and fineliner pens
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
STABILO International Gmbh
Maidenhead
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
7
Title
Lot 7 - Premium flipchart markers and ballpoint
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Eastpoint Global Ltd
Gorleston
Country
United Kingdom
NUTS code
- UKH1 - East Anglia
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Staedtler Uk Ltd
Bridgend
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
8
Title
Lot 8 - Premium gel pens and rollerball pens
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
MITSUBISHI PENCIL CO. UK
Knowlhill
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section five. Award of contract
Contract No
001176
Lot No
9
Title
Lot 9 - Premium gel pens, refills and correction
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pentel Stationery Ltd
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £7,500,000
Section six. Complementary information
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link for
details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland)
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom