Section one: Contracting authority
one.1) Name and addresses
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3NN
Contact
Mrs Ellena Outram
Ellena.Outram@derbyshire.gov.uk
Telephone
+44 1629
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
https://www.derbyshiredales.gov.uk/
Buyer's address
https://www.derbyshiredales.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
DDP122 Measured Term Contract for Maintenance of Derbyshire Dales District Council Buildings
Reference number
DN674993
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Nature and Scope of Works
The contract comprises the repair and maintenance of the fabric, finishes and services, including minor works at properties within the charge of the Employer, within the area indicated in the tender documents may be ordered by the Contract Administrator during the contract period.
The type of maintenance and repair work will range from emergency repairs to routine and non-urgent work, which could include minor improvements.
The types of properties upon which the work will be carried out are mainly traditional buildings both old and new, some of which may be listed under the planning regulations and a number of temporary buildings.
Lots
The contract comprises of four lots*:
• Lot 1 – Legionella Testing and Control
• Lot 2 – Electrical Repairs and Maintenance
• Lot 3 - Building Repairs and Maintenance
• Lot 4 – Mechanical Repairs and Maintenance
*Bidders may bid for one or more lots.
two.1.5) Estimated total value
Value excluding VAT: £715,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Legionella Testing and Control
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
SCOPE OF WORKS
The scope of this lot includes all works set out in Appendix B Price Schedule Lot 1 Legionella Testing and Control inclusive of:
• Scheduled testing and maintenance to ACOP L8;
• Responsive Works and Maintenance, as required.
two.2.5) Award criteria
Quality criterion - Name: Response to Specification technical/Quality / Weighting: 30
Quality criterion - Name: Climate Change/Sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contract shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical Repairs and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
SCOPE OF WORKS
The scope of this contract includes:
• Planned Preventative Maintenance
• Responsive Works and Maintenance
• Health and Safety
two.2.5) Award criteria
Quality criterion - Name: Response to Specification (Technical / Quality) - / Weighting: 30
Quality criterion - Name: Climate change/sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Building Repairs and Maintenance
Lot No
3
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
SCOPE OF WORKS
The scope of this contract includes:
• Planned Preventative Maintenance
• Responsive Works and Maintenance
two.2.5) Award criteria
Quality criterion - Name: Response to Specification (Technical / Quality) / Weighting: 30
Quality criterion - Name: Climate change/sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mechanical Repairs and Maintenance
Lot No
4
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
The scope includes:
• Planned Preventative Maintenance
• Responsive Works, Repairs and Maintenance as required
two.2.5) Award criteria
Quality criterion - Name: Response to Specification (Technical / Quality) - / Weighting: 30
Quality criterion - Name: Climate change/sustainability / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £225,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Contracts shall be for an initial period of 2 year commencing November 2023, with the option to extend for up to 3 further 1-year periods up to a maximum of 5 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender documentation
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
14 July 2023
Local time
10:00am
Changed to:
Date
28 July 2023
Local time
10:00am
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 July 2023
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Derbyshire Dales District Council
Town Hall, Bank Road
Matlock
DE4 3NN
ellena.outram@derbyshire.gov.uk
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax
methods used) standstill period at the point information on the award of the contract is
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communicated to the relevant economic operators. Debriefing by the Council shall be in
accordance with the Public Contracts Regulation 2015 (as amended) 5 / 5 (the
Regulations). Such information should be requested from the addressee in Section 1.1). If an
appeal regarding the award of the contract has not been successfully resolved the
Regulations provide for the aggrieved parties who are of the opinion that they have been
harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought as soon as
possible.