Section one: Contracting authority/entity
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Contact
Procurement Team
Telephone
+44 3453036760
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
VEAT Notice - Bus Contingency Provision during the Commonwealth Games
two.1.2) Main CPV code
- 60172000 - Hire of buses and coaches with driver
two.1.3) Type of contract
Services
two.1.4) Short description
There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games’ venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,068,958
two.2) Description
two.2.2) Additional CPV code(s)
- 63712600 - Vehicle refuelling services
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games’ venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
This contingency plan is being developed by the Transport for West Midlands Team of the West Midlands Combined Authority (“WMCA”) on behalf of the Commonwealth Games Organising Committee. A key element of the contingency plan is to provide additional bus services within the West Midlands region, to provide additional shuttle services between venues, city centres and Park & Ride sites. Another important aspect is the provision of additional coach capacity from towns and cities across the UK, replacing the connections that would otherwise be offered by the rail network.
Market assessment to identify and source additional buses and coaches in order to enact the contingency plan was undertaken at a time when there were and are many other calls on scarce buses, coaches and drivers, to serve other major events, airports, critical workplaces and provide rail replacement services. As a result, it was critical that WMCA secure bus operators in the shortest possible time and obtain the maximum number of resources mobilised and ready for 23rd July 2022. This will allow for driver route training and mobilisation plus Opening ceremony full dress rehearsals 24th and 26th July.
As a consequence of a UK wide rapid market engagement with regional, national bus and coach operators WMCA has found capacity and capability that achieves the most desirable possible outcome given the current restrictions and direct awards, in accordance with Clause 32(2)(C) of the Public Contracting Regulations 2015, will be made at the end of a 10 day standstill period.
This has enabled WMCA to acquire buses, coaches and drivers in the shortest possible time and maximise the resources available to deliver its contingency plan.
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contracts are from 25th July - 9th August 2022
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
There is a risk that industrial action on the UK rail network may coincide with the Commonwealth Games, which will be hosted in the West Midlands between 28 July and 9 August. On the busiest days, over 100,000 rail trips, as part of a journey to and from the Games, are predicted.
The transport plan for the Games’ venues indicates that approximately 40% of workforce and spectators would be expected to travel to the Games events by train. A contingency plan is therefore required should the rail network be unavailable, or severely reduced, due to industrial action.
This contingency plan is being developed by the Transport for West Midlands Team of the West Midlands Combined Authority (“WMCA”) on behalf of the Commonwealth Games Organising Committee. A key element of the contingency plan is to provide additional bus services within the West Midlands region, to provide additional shuttle services between venues, city centres and Park & Ride sites. Another important aspect is the provision of additional coach capacity from towns and cities across the UK, replacing the connections that would otherwise be offered by the rail network.
Market assessment to identify and source additional buses and coaches in order to enact the contingency plan was undertaken at a time when there were and are many other calls on scarce buses, coaches and drivers, to serve other major events, airports, critical workplaces and provide rail replacement services. As a result, it was critical that WMCA secure bus operators in the shortest possible time and obtain the maximum number of resources mobilised and ready for 23rd July 2022. This will allow for driver route training and mobilisation plus Opening ceremony full dress rehearsals 24th and 26th July.
As a consequence of a UK wide rapid market engagement with regional, national bus and coach operators WMCA has found capacity and capability that achieves the most desirable possible outcome given the current restrictions and direct awards, in accordance with Clause 32(2)(C) of the Public Contracting Regulations 2015, will be made at the end of a 10 day standstill period.
This has enabled WMCA to acquire buses, coaches and drivers in the shortest possible time and maximise the resources available to deliver its contingency plan.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Title
Commonwealth Games Bus Contingency Provision
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
22 June 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
London General Transport Services Ltd
19 Merton High Street
London
SW19 1DN
Country
United Kingdom
NUTS code
- UKI - London
National registration number
02328489
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
GO South Coast Ltd
Towngate House, 2-8 Parkstone Road, Poole, Dorset
Poole
NE1 6EE
Country
United Kingdom
NUTS code
- UKK24 - Bournemouth, Christchurch and Poole
National registration number
03949597
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Coach Events Services Ltd
7 Bournemouth Road, Chandlers Ford, Eastleigh, Hampshire
Eastleigh
SO53 3DA
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
National registration number
09498974
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
First South West Ltd
Union Street, Camborne, Cornwall
Camborne
TR14 8HF
Country
United Kingdom
NUTS code
- UKK30 - Cornwall and Isles of Scilly
National registration number
02140599
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Johnsons Coach & Bus Travel
Liveridge House, Liveridge Hill, Henley in Arden, Warwickshire
Henley in Arden
CV5 9LT
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
National registration number
00289846
Internet address
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Adventure Travel
Coaster Place, Cardiff
Cardiff
CF10 4XZ
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Berrys Coaches (Taunton) Ltd
Peter Clifford House, Great Western Way
Taunton
TA2 6BX
Country
United Kingdom
NUTS code
- UKK23 - Somerset
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Chalkwell Coach Hire
The Coach Depot, Unit 2a Church Road, Sittingbourne, Kent
Sittingbourne
ME10 3RS
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Holmeswood Coaches Ltd
Sandy Way, Holmeswood, Lancashire
Holmeswood
L40 1UB
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Newport Transport Ltd
160 Corporation Road, Newport, Gwent
Newport
NP19 0WF
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
R.E Morris & Sons Ltd
The Garage, Oswestry, Shropshire
Oswestry
SY10 0AD
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Reading Buses
Great Knollys Street
Reading
RG1 7HH
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Stephensons of Essex
Riverside Industrial Estate, South Street, Rochford, Essex
Rochford
SS4 1BS
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
D&G Bus Limited
Stoke on Trent
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Dews Coaches
Cambridge
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Notts + Derby Buses
Derby
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Peoplesbus Limited
Liverpool
Country
United Kingdom
NUTS code
- UKD7 - Merseyside
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Roberts Travel Group
Coalville
Country
United Kingdom
NUTS code
- UKF2 - Leicestershire, Rutland and Northamptonshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
West Midlands Travel Limited
Birmingham
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £4,068,958
five.2.5) Information about subcontracting
The contract/lot/concession is likely to be subcontracted
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Country
United Kingdom