Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)
Gyle Square, 1 South Gyle Crescent
Edinburgh
EH12 9EB
nss.hfsframeworkscotland@nhs.scot
Telephone
+44 1312756511
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10442
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHSScotland Healthcare Planner Framework (2018) Extension
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Extension to NHSScotland Healthcare Planner (2018) lots 1 and 2 framework for a duration up to a maximum of 24 months.
The value referred to in this notice within sections II.1.7 and V.2.4 refers to the initial value of the original framework procurement which
is not anticipated to be exceeded during the extension period.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,000,000
two.2) Description
two.2.1) Title
NHSScotland Healthcare Planner Framework (2018) Lot 1
Lot No
1
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The NHSScotland Healthcare Planner Frameworks are a procurement vehicle for providing healthcare planner services to NHSScotland Boards across the whole of Scotland. Lot 1 framework expires on 30/04/25 and Lot 2 framework expires on 05/09/25.
The current level of uncertainty in the future NHSScotland capital pipeline is resulting in a position of being unable to scope a successor arrangement to the current Healthcare Planner framework. There is no certainty in the type and scale of projects beyond the short term (1-2 years) focus on lower value backlog maintenance projects as part of the NHSScotland Business Continuity Planning With a replacement to the Frameworks Scotland 3 delivery model currently being scoped, any potential replacement Healthcare Planner framework will require to be linked to the final outcomes of this new construction delivery model. For example, if the new project delivery model seeks to adopt contract alliancing principles, this could result in the requirement of specific contract conditions for Healthcare Planner contracts being required which are yet unknown. Furthermore, this could result in appointment and delivery of the Healthcare Planner services moving to a more regional approach as opposed to the current national approach. The future requirements will not be able to be determined until the successor to Frameworks Scotland 3 strategy and recommendations are completed and approved. This is currently programmed for March 2026.
It is anticipated, that by extending the framework by up to a maximum period for 24 months, this will allow for greater clarity around future pipeline and service needs. This should enable a future procurement to have an increased level of pipeline certainty.
Due to the cancellation and pausing of projects over the last 9-12 months, combined with the reduction in activity during the pandemic between 2020-2022, the anticipated spend through Healthcare Planner framework lots has been significantly below the stated contract value within the published Contract Notice. It is therefore anticipated that any future call-off from the framework during the 24-month extension period, would still not exceed the original value in the Contract Notice. It is anticipated that the volume of activity will be limited by the current capital and financial constraints.
Furthermore, the Scottish Government are currently developing the Service Reform Framework which is due for publication later in 2025 and therefore it would be sensible to understand the outcomes and recommendations to be incorporated into any new Healthcare Planner framework replacement.
The proposed extension letters will state that any new successor arrangements will be used once these are in place, if this is prior to the expiry of the extension. Therefore, in the event of a significant change in the current and anticipated short term capital position and or service planning pipeline, a new procurement can commence to enable a new framework or contract arrangement to be put in place prior to expiry of the proposed extension to NHSScotland Healthcare Planner framework.
The justification for the framework extension shall be on the basis of Regulation 72 (1) (c).
A modification notice will be issued via Public Contract Scotland portal after the issue of the VEAT notice, confirming a modification to the existing contract under Regulation 72 (1) (c). The value referred to in this notice within sections II.1.7 and V.2.4 refers to the initial value of the original framework procurement which is not anticipated to be exceeded during the extension period.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
NHSScotland Healthcare Planner Framework (2018) Lot 2
Lot No
2
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The NHSScotland Healthcare Planner Frameworks are a procurement vehicle for providing healthcare planner services to NHSScotland Boards across the whole of Scotland. Lot 1 framework expires on 30/04/25 and Lot 2 framework expires on 05/09/25.
The current level of uncertainty in the future NHSScotland capital pipeline is resulting in a position of being unable to scope a successor arrangement to the current Healthcare Planner framework. There is no certainty in the type and scale of projects beyond the short term (1-2 years) focus on lower value backlog maintenance projects as part of the NHSScotland Business Continuity Planning With a replacement to the Frameworks Scotland 3 delivery model currently being scoped, any potential replacement Healthcare Planner framework will require to be linked to the final outcomes of this new construction delivery model. For example, if the new project delivery model seeks to adopt contract alliancing principles, this could result in the requirement of specific contract conditions for Healthcare Planner contracts being required which are yet unknown. Furthermore, this could result in appointment and delivery of the Healthcare Planner services moving to a more regional approach as opposed to the current national approach. The future requirements will not be able to be determined until the successor to Frameworks Scotland 3 strategy and recommendations are completed and approved. This is currently programmed for March 2026.
It is anticipated, that by extending the framework by up to a maximum period for 24 months, this will allow for greater clarity around future pipeline and service needs. This should enable a future procurement to have an increased level of pipeline certainty.
Due to the cancellation and pausing of projects over the last 9-12 months, combined with the reduction in activity during the pandemic between 2020-2022, the anticipated spend through Healthcare Planner framework lots has been significantly below the stated contract value within the published Contract Notice. It is therefore anticipated that any future call-off from the framework during the 24-month extension period, would still not exceed the original value in the Contract Notice. It is anticipated that the volume of activity will be limited by the current capital and financial constraints.
Furthermore, the Scottish Government are currently developing the Service Reform Framework which is due for publication later in 2025 and therefore it would be sensible to understand the outcomes and recommendations to be incorporated into any new Healthcare Planner framework replacement.
The proposed extension letters will state that any new successor arrangements will be used once these are in place, if this is prior to the expiry of the extension. Therefore, in the event of a significant change in the current and anticipated short term capital position and or service planning pipeline, a new procurement can commence to enable a new framework or contract arrangement to be put in place prior to expiry of the proposed extension to NHSScotland Healthcare Planner framework.
The justification for the framework extension shall be on the basis of Regulation 72 (1) (c).
A modification notice will be issued via Public Contract Scotland portal after the issue of the VEAT notice, confirming a modification to the existing contract under Regulation 72 (1) (c). The value referred to in this notice within sections II.1.7 and V.2.4 refers to the initial value of the original framework procurement which is not anticipated to be exceeded during the extension period.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The current level of uncertainty in the future NHSScotland capital pipeline is resulting in a position of being unable to scope a successor arrangement to the current Healthcare Planner framework. There is no certainty in the type and scale of projects beyond the short term (1-2 years) focus on lower value backlog maintenance projects as part of the NHSScotland Business Continuity Planning With a replacement to the Frameworks Scotland 3 delivery model currently being scoped, any potential replacement Healthcare Planner framework will require to be linked to the final outcomes of this new construction delivery model. For example, if the new project delivery model seeks to adopt contract alliancing principles, this could result in the requirement of specific contract conditions for Healthcare Planner contracts being required which are yet unknown. Furthermore, this could result in appointment and delivery of the Healthcare Planner services moving to a more regional approach as opposed to the current national approach. The future requirements will not be able to be determined until the successor to Frameworks Scotland 3 strategy and recommendations are completed and approved. This is currently programmed for March 2026. Therefore, with such future pipeline and delivery model uncertainty, it would not be prudent to go to the market to seek to procure a replacement for the Healthcare Planner framework at this time. It is anticipated, that by extending the framework by up to a maximum period for 24 months, this will allow for greater clarity around future pipeline and service needs.
The proposed extension letters will state that any new successor arrangements will be used once these are in place, if this is prior to the expiry of the extension.
The justification for the framework extension shall be on the basis of Regulation 72 (1) (c). A modification notice will be issued via PCS portal, confirming a modification to the existing contract under Regulation 72 (1) (c). The value referred to in this notice within sections II.1.7 and V.2.4 refers to the initial value of the original framework procurement which is not anticipated to be exceeded during the extension period.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 238-628823
Section five. Award of contract/concession
Lot No
1
Title
NHSScotland Healthcare Planner Framework (2018) Lot 1
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 May 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Archus
North Gate House
Bath
BA1 1RG
Telephone
+44 7796121112
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Buchan + Associates
8 Barnhill Drive
Glasgow
G775FY
Telephone
+44 7714677611
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Carnall Farrar
91 Wimpole St
London
W1G 0EF
Telephone
+44 02037707535
Country
United Kingdom
NUTS code
- UKC - North East (England)
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £311,296 / Highest offer: £535,707 taken into consideration
Section five. Award of contract/concession
Lot No
2
Title
NHSScotland Healthcare Planner Framework (2018) Lot 2
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 September 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Archus
North Gate House
Bath
BA1 1RG
Telephone
+44 7796121112
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Buchan + Associates
8 Barnhill Drive
Glasgow
G775FY
Telephone
+44 7714677611
Country
United Kingdom
NUTS code
- UKM83 - Inverclyde, East Renfrewshire and Renfrewshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
KD Health
137 Wistaston Road, Wiliaston
Nantwich
CW5 6QS
Telephone
+44 7753916648
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Currie & Brown UK Limited
Onyx, 215 Bothwell Street
Glasgow
G2 7EZ
Telephone
+44 7902288808
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Lowest offer: £190,705 / Highest offer: £264,705 taken into consideration
Section six. Complementary information
six.3) Additional information
(SC Ref:795701)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
Sheriff Court House 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom