Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
M&E Consultancy Lan room surveys and Design
Reference number
CU.540.JP
two.1.2) Main CPV code
- 71334000 - Mechanical and electrical engineering services
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement is for an M&E Consultant to undertake LAN room surveys and M&E Design.
Cardiff University is currently undertaking an upgrade of IT equipment campus wide which includes replacement of existing active equipment, provision of additional active equipment and replacement of existing Uninterruptible Power Supply arrangements.
There are 274 LAN rooms across the campus where these works are to be carried out. LAN rooms vary in size and complexity and are located throughout the campus across various locations in Cardiff.
The works are anticipated to be spread across a period of around 36 to 48 months and the consultant will be expected to attend all design, site, Client and co-ordination meetings throughout the entire duration of the works.
The upgrade will include assessing the requirement and subsequent design for provision of additional power supplies to new and existing IT racks to supply new and existing active equipment via the new UPS systems and provision of cooling due to the associated additional power loads and heat gains.
There will be essential works to be carried out to ensure the necessary level of provision is available and additional provision made as and where necessary.
The overall scope of the Consultants duties will be to survey and report on each individual LAN room and report findings and recommendations to the University.
Following review of the findings and recommendations and review of all options for all rooms, the Consultant shall then be responsible for carrying out detailed designs and specifications for the eventual scope of works agreed by the University.
All LAN rooms will be live throughout the design and construction stages with minimal down time to be allowed only at final changeover from existing to new power arrangements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £131,827.50
two.2) Description
two.2.2) Additional CPV code(s)
- 71334000 - Mechanical and electrical engineering services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
Main site or place of performance
Cardiff
two.2.4) Description of the procurement
The requirement is for an M&E Consultant to undertake LAN room surveys and M&E Design.
Cardiff University is currently undertaking an upgrade of IT equipment campus wide which includes replacement of existing active equipment, provision of additional active equipment and replacement of existing Uninterruptible Power Supply arrangements.
There are 274 LAN rooms across the campus where these works are to be carried out. LAN rooms vary in size and complexity and are located throughout the campus across various locations in Cardiff.
The works are anticipated to be spread across a period of around 36 to 48 months and the consultant will be expected to attend all design, site, Client and co-ordination meetings throughout the entire duration of the works.
The upgrade will include assessing the requirement and subsequent design for provision of additional power supplies to new and existing IT racks to supply new and existing active equipment via the new UPS systems and provision of cooling due to the associated additional power loads and heat gains.
There will be essential works to be carried out to ensure the necessary level of provision is available and additional provision made as and where necessary.
The overall scope of the Consultants duties will be to survey and report on each individual LAN room and report findings and recommendations to the University.
Following review of the findings and recommendations and review of all options for all rooms, the Consultant shall then be responsible for carrying out detailed designs and specifications for the eventual scope of works agreed by the University.
All LAN rooms will be live throughout the design and construction stages with minimal down time to be allowed only at final changeover from existing to new power arrangements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Price / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-007783
Section five. Award of contract
Contract No
CU.540.JP
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 July 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Williams Partnership
PO Box 4224
Cardiff
CF148DQ
Telephone
+44 7779596714
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £90,001.50 / Highest offer: £174,890.50 taken into consideration
Section six. Complementary information
six.3) Additional information
The procurement documents will be available until 13th May 2021 (Midnight) then access will be closed.
Site visits are a mandatory requirement and will take please W/C 17th May 2021 - Full details are contained in the ITT documents.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The University reserves the right to award the contract in whole or in part.
The University reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
All documents to be priced in GBP excluding VAT
(WA Ref:112510)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom