Scope
Reference
T2618
Description
Supply, delivery and application (as required) of top-dressing sand, bowling green top-dressing sand, topsoil, screened topsoil and sand/soil mix to various locations within Belfast City Council (locations and estimated quantities are available within the tender documents).
Total value (estimated)
- £375,000 excluding VAT
- £450,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 30 June 2026
- Possible extension to 30 June 2028
- 3 years
Description of possible extension:
The contract may be renewed/extended for up to a further two periods of twelve months
Main procurement category
Goods
Contract locations
- UKN06 - Belfast
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply, delivery and application of top-dressing sand
Description
Supply, delivery and application of top-dressing sand/ supply and delivery (only) of top-dressing sand to various locations within Belfast City Council (see tender documents for estimated quantities).
Lot value (estimated)
- £243,750 excluding VAT
- £292,500 including VAT
CPV classifications
- 14200000 - Sand and clay
- 14210000 - Gravel, sand, crushed stone and aggregates
- 14211000 - Sand
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Supply and delivery of bagged bowling green sand
Description
Supply and delivery of bagged bowling green sand to various locations within Belfast City Council (see tender documents for estimated quantities).
Lot value (estimated)
- £37,500 excluding VAT
- £45,000 including VAT
CPV classifications
- 14200000 - Sand and clay
- 14210000 - Gravel, sand, crushed stone and aggregates
- 14211000 - Sand
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Supply and delivery of topsoil, screened topsoil and sand/soil mix
Description
Supply and delivery of topsoil, screened topsoil, and sand/soil mix to various locations within Belfast City Council (see tender documents for estimated annual quantities).
Lot value (estimated)
- £93,750 excluding VAT
- £112,500 including VAT
CPV classifications
- 14212400 - Soil
- 14212410 - Topsoil
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Supply, delivery and application of top-dressing sand
Lot 2. Supply and delivery of bagged bowling green sand
Lot 3. Supply and delivery of topsoil, screened topsoil and sand/soil mix
See tender documents.
Technical ability conditions of participation
Lot 1. Supply, delivery and application of top-dressing sand
Lot 2. Supply and delivery of bagged bowling green sand
Lot 3. Supply and delivery of topsoil, screened topsoil and sand/soil mix
See tender documents.
Particular suitability
Lot 1. Supply, delivery and application of top-dressing sand
Lot 2. Supply and delivery of bagged bowling green sand
Lot 3. Supply and delivery of topsoil, screened topsoil and sand/soil mix
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 May 2025, 12:00pm
Tender submission deadline
27 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
16 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 25 April 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Work Planning, Resourcing and Contingency | Quality | 30% |
| Social Value | Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No PME required - simple product required, which is readily available in the marketplace.
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland