Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Kelly Faulds
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Operation, Management and Maintenance Requirements for Communal Heating Systems in Council Homes
Reference number
CT0961
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
The City of Edinburgh Council currently own and operate a number of communal heating systems and small-scale heat networks throughout the city and is actively developing new local heat networks as part of its development plan in delivering affordable housing.
The council is seeking to appoint up to 5 organisations that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems under a Framework Agreement.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 45232140 - District-heating mains construction work
- 45232141 - Heating works
- 45259300 - Heating-plant repair and maintenance work
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45331100 - Central-heating installation work
- 71321200 - Heating-system design services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
The City of Edinburgh Council is seeking to appoint up to five organisations, under a Framework Agreement, that can provide design development guidance and support in addition to operational, maintenance, metering and billing services for existing and new build housing developments that will be served by communal heating or local heat network systems.
The primary services required include:
- Metering and Billing Services
- Tariff Setting Advice
- System Performance Reviews
- Operational Maintenance
- Reactive Maintenance
- Design Process Input
- Life Cycle Asset Replacement
These services will apply to existing/ legacy, in development and new/future council owned communal heat networks.
Furthermore, the framework partner(s) will help guide the Council in meeting its obligations as a supplier of heat services, this may include, but not be limited to:
- Engagement at scheme briefing and feasibility stages including development of statement of applicability and agreeing performance targets and SLAs.
- Input to the CP1 led design development process of new and ongoing communal heat networks.
- Liaison with main contractors during the design development and construction phases for compliance with CP1and smooth transition to the OMMB phase.
- Advice for ongoing optimisation and improvements in the existing communal heating and housing stock.
- Remediation works which may include new or major upgrades to the existing communal heating or local heat networks.
- Remediation works which may be framework partner led, designed and delivered or designed and delivered as part of a council appointed wider works programme.
- New developments local heat networks which may be end to end delivery as design and build contract.
- Fuel procurement and managing fuel price.
- Guidance in adopting/securing external funding schemes.
- Input in connecting to potential future local heat networks.
- Advice in respect of existing and new private wire schemes.
- Advice in respect of ESCo responsibility
A full scope of services is included with the Invitation to Tender which can be downloaded when your note of interest is submitted.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024081
Section five. Award of contract
Contract No
CT0961
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 March 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Switch2
The Waterfront, Salts Mill Road, Shipley
Bradford
BD17 7EZ
Telephone
+44 1274535518
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Easy Heat Systems Ltd
McDermott House , Inveralmond Industrial Estate
Perth
PH1 3TS
Telephone
+44 1738445222
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pinnacle Power
Thistle Court, 1/2 Thistle Street
Edinburgh
EH2 1DD
Telephone
+44 7912396111
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Vital Energi Utilities Ltd
Century House, Roman Road
Blackburn
BB1 2LD
Telephone
+44 1254296688
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £400,000
Section six. Complementary information
six.3) Additional information
(SC Ref:735518)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.