Section one: Contracting authority/entity
one.1) Name and addresses
Northern Regional College
Ballymena
BT43 7DF
Contact
CPD Procurement Operations Branch
Construct.info@finance-ni.gov.uk
Telephone
+44 289081655
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps/home.do
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
New Buildings for Northern Regional College, Ballymena Campus
Reference number
DOE-2530213
two.1.2) Main CPV code
- 45210000 - Building construction work
two.1.3) Type of contract
Works
two.1.4) Short description
The project is the development and construction of a new campus for Northern Regional College constructed on the existing Ballymena Site at Farm Lodge. The project will include the following works: site clearance including phased removal of existing college buildings and associated services and drainage; existing drainage and services diversions; earthworks including cut/fill and removal of surplus excavated/unsuitable material; phased construction of new fully serviced campus building; site works and associated landscaping. The form of contract for pre-construction period will be NEC4 Option A and for the construction period will be NEC4 Option C. The project will be delivered to BIM Level 2. The project will consist of a phased approach of demolition and construction in order to deliver the new campus. The project will be delivered within a live fully operational environment. Refer to the procurement documents for further information
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £31,642,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Existing Ballymena Site at Farm Lodge BT43 7DF
two.2.4) Description of the procurement
The project is the development and construction of a new campus for Northern Regional College constructed on the existing Ballymena Site at Farm Lodge. The project will include the following works: site clearance including phased removal of existing college buildings and associated services and drainage; existing drainage and services diversions; earthworks including cut/fill and removal of surplus excavated/unsuitable material; phased construction of new fully serviced campus building; site works and associated landscaping. The form of contract for pre-construction period will be NEC4 Option A and for the construction period will be NEC4 Option C. The project will be delivered to BIM Level 2. The project will consist of a phased approach of demolition and construction in order to deliver the new campus. The project will be delivered within a live fully operational environment. Refer to the procurement documents for further information.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Cost criterion - Name: Cost / Weighting: 65
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Due to circumstances which could not have been foreseen at the time of publication of the Contract Award Notice, Northern Regional College are now required to further increase the value of this contract. This is required as additional expenditure has been incurred due to the continued effect of ongoing inflationary pressures which were not anticipated at the time of the original Contract Award Notice. These factors have precipitated a more rapid consumption of the value of the contract and reflect the application of the Procurement Advisory Note (PAN 01/21). The uplift to the contract value also being sought as a precautionary measure to ensure the completion of the new campus at Ballymena by the specified completion date.
A comprehensive value engineering exercise was carried out during and in an effort to mitigate against these unforeseen expenditures and inflation effects. As a result, there has been a reduction in the total building area by 800m2 with a material decrease in build cost, however, the facilities originally within the reduced building area have been reallocated elsewhere within the premises and the overall reduction in size constitutes less than 5% of the total building area. This reallocation ensures that no specialist part of the project has been omitted. Additionally, there have been changes to the specification of finishes throughout the building, including the floor finishes, and a change in the specification of the facing brick to adapt to these new circumstances accordingly.
Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value is an additional circa 9% and a reduction through value engineering of circa 6.5% neither of which in combination exceed 14.99% of the original contract value.
Regulation 72(1) (b) further permits this extension as it would be economically and contractually unfeasible to switch contractor without causing significant delay and duplication of build costs. A change of provider:
(i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement; and
(ii) will cause significant inconvenience and duplication of costs.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 010-022559
Section five. Award of contract/concession
Title
New Buildings for Northern Regional College, Ballymena Campus
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 October 2019
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Heron Bros Ltd
2 St Patricks Street
Magherafelt
BT45 7AL
Telephone
+44 2879628505
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £31,271,702.13
Total value of the contract/lot/concession: £31,642,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Department of Finance, Central Procurement Directorate Procurement Operations Branch
303 Airport Road
Belfast
BT422DT
construct.info@finance-ni.gov.uk
Telephone
+44 2890816555
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This procurement is governed by the Public Contracts Regulations 2015 and provides for economic operators who have suffered, or who risk suffering, loss, or damage, as a consequence of an alleged breach of the duty owed in accordance with Regulation 91 to start proceedings in the High Court.. A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.. Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days, beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen. (A court may extend the time limit to 3 months, where the court considers that there is a good reason for doing so)..