Scope
Reference
COV - 21191
Description
This framework is for the provision of children's residential care across the West Midlands region. Coventry City Council is the lead local authority for the new framework, which can be accessed by the 14 West Midlands Local Authorities/Trusts and their successors/any successor bodies of any of the 14 entities.
The West Midlands Children's Residential Care Framework aims to be the primary means by which residential care placements are sourced in the region from the independent market. Renewing the framework is therefore central to the West Midlands Local Authorities and Children's Trusts' strategy for securing sufficient residential care homes to meet need in the coming years.
Please see tender documents for more information about the new framework and how it will be awarded. The tender documents can be downloaded from Coventry City Council's e-tendering website www.csw-jets.co.uk.
The framework value of £4,946,000,000 exc. VAT includes potential framework extensions of two increments of 3 years.
This is a Flexible framework (and for the avoidance of doubt NOT an Open Framework as defined by the Procurement Act), which shall be re-opened at least annually and there will be additional re-openings, at any time if in the reasonable opinion of the Council the flexible framework needs to be re-opened to enable the Council and any Placing Authority to discharge their statutory duties in relation to Children in Care and the current number of providers and homes do not offer sufficient capacity in terms of residential placements available across the West Midlands region. If a Provider fails to be admitted onto the Framework or a home fails to be added to the framework, the provider may reapply for re-consideration during any of designated Framework reopening term(s) to demonstrate that the framework requirements can be met. See Section 2.11 Flexible Framework Reopening Process in Part 1 - Information pack of the tender documents for further details regarding the framework re-opening process.
Commercial tool
Establishes a framework
Total value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 August 2025 to 30 August 2029
- Possible extension to 30 August 2035
- 10 years
Description of possible extension:
The initial term of the Framework will be for the period of 4 years from commencement, but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
Contract locations
- UKG11 - Herefordshire, County of
- UKG12 - Worcestershire
- UKG13 - Warwickshire
- UKG21 - Telford and Wrekin
- UKG22 - Shropshire CC
- UKG23 - Stoke-on-Trent
- UKG24 - Staffordshire CC
- UKG31 - Birmingham
- UKG32 - Solihull
- UKG33 - Coventry
- UKG36 - Dudley
- UKG37 - Sandwell
- UKG38 - Walsall
- UKG39 - Wolverhampton
Lot 1. Planned Residential Care
Description
Lot 1 is for the provision of Planned Residential Care placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Crisis Care
Description
Lot 2 is for the provision of Crisis Care placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Residential Care with DFE Regulated Education
Description
Lot 3 is for the provision of Residential Care with DFE Regulated Education placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Residential Parenting Assessments
Description
Lot 4 is for the provision of Residential Parenting Assessments placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Therapeutic Residential Care
Description
Lot 5 is for the provision of Therapeutic Residential Care placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Children with Disabilities
Description
Lot 6 is for the provision of Children with Disabilities placements
Lot value (estimated)
- £4,946,000,000 excluding VAT
- £5,935,200,000 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
This framework is for the provision of children's residential care across the West Midlands region. Coventry City Council is the lead local authority for the new framework, which can be accessed by the 14 West Midlands Local Authorities/Trusts and their successors/any successor bodies of any of the 14 entities.
The West Midlands Children's Residential Care Framework aims to be the primary means by which residential care placements are sourced in the region from the independent market. Renewing the framework is therefore central to the West Midlands Local Authorities and Children's Trusts' strategy for securing sufficient residential care homes to meet need in the coming years.
Please see tender documents for more information about the new framework and how it will be awarded. The tender documents can be downloaded from Coventry City Council's e-tendering website www.csw-jets.co.uk.
The framework value of £4,946,000,000 exc. VAT includes potential framework extensions of two increments of 3 years.
Award method when using the framework
With competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Planned Residential Care
Lot 2. Crisis Care
Lot 3. Residential Care with DFE Regulated Education
Lot 4. Residential Parenting Assessments
Lot 5. Therapeutic Residential Care
Lot 6. Children with Disabilities
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
30 May 2025, 12:00pm
Submission address and any special instructions
Please register via the Council's e-procurement system - CSW-JETS https://in-tendhost.co.uk/csw-jets
CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.
Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils'/Authorities' opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 24 April 2035
Award criteria
| Name | Type |
|---|---|
| Mandatory criteria | Quality |
| Mandatory criteria | Price |
Weighting description
The tender evaluation shall be based upon a two-stage process i.e. at a provider and home level, consisting of mandatory requirements and/or minimum standards (pass/failure criteria) for both stages, as outlined in Section 5 Evaluation and Award Process in Part 1 - Information Pack of the tender documents. Only bidders passing all the mandatory requirements in Stage 1 (provider level) will be considered for Stage 2 (homes level) of the procurement process. Applications to add a Children's...
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Light touch
Competitive flexible procedure description
For a full breakdown of the Competitive flexible procedure being followed, please see section 5.2.2. Stage 2 - Children's Residential Home(s) - Award Process Criteria (Pass/Fail) in Part 1 - Information Pack of the tender documents
Justification for not publishing a preliminary market engagement notice
A preliminary market engagement notice was not published due to market engagement taking place prior to the introduction of the Procurement Act 2023. Market engagement events were held on the dates below. Items discussed with Providers included the framework term, Lot structure, price uplift formula and contract management principles.
-July 2023
-May 2024
-December 2024
Contracting authorities
Coventry City Council
- Public Procurement Organisation Number: PMJC-6861-XJPP
Coventry City Council, PO Box 7097
Coventry
CV6 9SL
United Kingdom
Region: UKG33 - Coventry
Organisation type: Public authority - sub-central government
BIRMINGHAM CHILDREN'S TRUST COMMUNITY INTEREST COMPANY
- Companies House: 10762047
- Public Procurement Organisation Number: PCJW-7359-HTYM
1 Avenue Road
Birmingham
B6 4DU
United Kingdom
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government
Staffordshire County Council
- Public Procurement Organisation Number: PZDG-2995-QQMD
1 Staffordshire Place, Tipping Street,
Stafford
ST16 2DH
United Kingdom
Region: UKG24 - Staffordshire CC
Organisation type: Public authority - sub-central government
Stoke on Trent City Council
- Public Procurement Organisation Number: PDQZ-1442-RZTZ
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Region: UKG23 - Stoke-on-Trent
Organisation type: Public authority - sub-central government
Dudley Metropolitan Borough Council
- Public Procurement Organisation Number: PWYJ-3537-GLBW
Council House, Priory Road
Dudley
DY1 1HF
United Kingdom
Region: UKG36 - Dudley
Organisation type: Public authority - sub-central government
Borough of Telford & Wrekin
- Public Procurement Organisation Number: PHHD-5776-GZNN
Darby House, Telford Town Centre, Lawn Central,
Telford, Shropshire
TF3 4JA
United Kingdom
Email: procurement@telford.gov.uk
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - sub-central government
Herefordshire Council
- Public Procurement Organisation Number: PDTG-2978-LHCN
Herefordshire Council, Plough Lane
Hereford
HR4 0LE
United Kingdom
Region: UKG11 - Herefordshire, County of
Organisation type: Public authority - sub-central government
Walsall Council
- Public Procurement Organisation Number: PHGR-7481-DHXR
Civic Centre, Darwall Street
Walsall
WS1 1TP
United Kingdom
Email: procurement@walsall.gov.uk
Region: UKG38 - Walsall
Organisation type: Public authority - sub-central government
Sandwell Metropolitan Borough Council
- Public Procurement Organisation Number: PJHD-8764-YRJJ
Sandwell Council House, Freeth Street
Oldbury
B69 3DE
United Kingdom
Region: UKG37 - Sandwell
Organisation type: Public authority - central government
Warwickshire County Council
- Public Procurement Organisation Number: PDTN-5446-NMXW
Shire Hall
Warwick
CV34 4SA
United Kingdom
Email: procurement@warwickshire.gov.uk
Website: http://www.warwickshire.gov.uk
Region: UKG13 - Warwickshire
Organisation type: Public authority - sub-central government
Shropshire Council
- Public Procurement Organisation Number: PCLL-9577-QDZW
Guildhall, Frankwell Quay
Shrewsbury
SY3 8HQ
United Kingdom
Region: UKG22 - Shropshire CC
Organisation type: Public authority - sub-central government
Wolverhampton City Council
- Public Procurement Organisation Number: PVBV-7568-LBLL
Civic Centre, St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Region: UKG39 - Wolverhampton
Organisation type: Public authority - sub-central government
Solihull Metropolitan Borough Council
- Public Procurement Organisation Number: PGWC-7578-LYDG
Council House, Manor Square
Solihull
B91 3QB
United Kingdom
Email: procteam@solihull.gov.uk
Region: UKG32 - Solihull
Organisation type: Public authority - sub-central government
Worcestershire County Council
- Public Procurement Organisation Number: PRPQ-4584-WLPQ
County Hall, Spetchley Road
Worcester
WR5 2NP
United Kingdom
Region: UKG12 - Worcestershire
Organisation type: Public authority - sub-central government