Section one: Contracting authority
one.1) Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, 701 Forest Road
Walthamstow
E17 4JF
Contact
Mr Stephen Potter
Stephen.Potter@walthamforest.gov.uk
Telephone
+44 7741077216
Country
United Kingdom
NUTS code
UKI53 - Redbridge and Waltham Forest
Internet address(es)
Main address
http://www.walthamforest.gov.uk/
Buyer's address
http://www.walthamforest.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for: All Age Independent Advocacy Service and Children's and Young People Independent Visitor Service in the London Borough of Waltham Forest
Reference number
DN556769
two.1.2) Main CPV code
- 85312300 - Guidance and counselling services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council of the London Borough of Waltham Forest (“the Authority”) is seeking Tenders from suitably experienced and qualified organisations for the Contract for: All Age Independent Advocacy Service and Children’s and Young People Independent Visitor Service in the London Borough of Waltham Forest and Participating Authorities (“the Contract”).
The Contract shall commence on 1st October 2021 and shall continue up to and including 30th September 2024 (“the Contract Period”). At the sole discretion of the Authority the Contract Period may be extended in such period or periods as the Authority deems appropriate up to a maximum twenty-four (24) months, providing a possible total Contract Period to midnight on 30th September 2026.
The Contract is split into two (2) Lots as follows:-
Lot 1: All Age Independent Advocacy Service
This includes the following different types of advocacy:-
• Independent Care Act Advocacy (ICAA)
• Independent Mental Health Advocacy (IMCA)
• Independent Mental Capacity Advocacy (IMCA)
• Independent Health Complaints Advocacy (IHCA)
• Independent Advocacy for Children in Care (CIC), and care leavers between the of 5-25 years
Lot 2: Children’s and Young People Independent Visitor Service.
An Independent Visitor (IV) service for Children in Care and Care Leavers between the ages of 5-18 years.
.
The Authority is seeking to award the Contract to a single lead provider who can deliver good quality, efficient advocacy services.
Organisations must tender for both Lots but are permitted to propose a model of delivery where the services relating to either Lot can be delivered in partnership with other providers. The Lead Provider will be responsible and accountable for the delivery of the service.
Evaluation Criteria:
Organisations shall be experienced in providing similar services and shall also be required, as part of their Tender, to complete a Selection Questionnaire containing information about their economic and financial standing, technical capability and other general information. This information will be assessed to establish that the organisation is financially viable and technically capable of undertaking a service of the nature covered by the Contract. Also, as a pre-condition to their Tenders being evaluated, organisations will have to satisfy the mandatory and discretionary grounds for exclusion contained in the Selection Questionnaire.
The Authority carries out financial appraisals of all organisations that Tender for the Authority’s contracts to ensure that such organisations satisfy the Authority’s minimum standards of economic and financial standing. In this instance the Authority has set the following financial threshold for the Contract:
Minimum of £278,000 annual turnover in last 2 years
All organisations will be financially assessed as described in Appendix 3: SQ Explanatory Document that forms part of the Invitation to Tender documentation.
The Authority retains discretion to exclude any organisation that fails to meet this standard.
Organisations shall be aware that only Tenders submitted by organisations who satisfy the requirements of the Selection Questionnaire shall go on to be evaluated in accordance with the Contract Evaluation Criteria of the most economically advantageous Tender received having regard to:
• Quality 60%; and
• Price 40%
A full breakdown of the Evaluation Criteria is contained in the Tender Documents.
two.1.5) Estimated total value
Value excluding VAT: £1,301,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
All Age Independent Advocacy Services
Lot No
1
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
two.2.4) Description of the procurement
The All Age Independent Advocacy Service covers the following:-
Independent Care Act Advocacy (ICAA)
Independent Mental Capacity Advocacy (IMCA)
Independent Mental Health Advocacy (IMHA)
Independent Health Complaints Advocacy (IHCA)
Independent Advocacy for Children in Care (CIC), and Care Leavers between the ages of 5-25 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2021
End date
30 September 2024
This contract is subject to renewal
Yes
Description of renewals
At the sole discretion of the Authority the Contract Period may be extended in such period or periods as the Authority deems appropriate up to a maximum twenty-four (24) months, providing a possible total Contract Period to midnight on 30th September 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Children's and Young People Independent Visitor Service.
Lot No
2
two.2.2) Additional CPV code(s)
- 85312300 - Guidance and counselling services
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
two.2.4) Description of the procurement
Lot 2: Children’s and Young People Independent Visitor Service. .An Independent Visitor (IV) service for Children in Care and Care Leavers between the ages of 5-18 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2021
End date
30 September 2024
This contract is subject to renewal
Yes
Description of renewals
At the sole discretion of the Authority the Contract Period may be extended in such period or periods as the Authority deems appropriate up to a maximum twenty-four (24) months, providing a possible total Contract Period to midnight on 30th September 2026.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The contracting authority will incorporate a minimum ten (10) day standstill period at the
point information on the award of the contract is notified to tenderer's. This period allows
unsuccessful tenderer's to seek further de-briefing from the contracting authority before the
contract is entered into. Additional information should be requested from the contact in
Section 1.1 if an appeal regarding the award of contract has not been successfully resolved.
The Public Contracts Regulations 2015 (S1 2015 no 102) provides for aggrieved parties who
are harmed or at risk of harm by a breach of the rules take action in the High Court (England and Wales).