Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road,
Livingston
EH54 6FF
Contact
Catriona Peden
catriona.peden@westlothian.gov.uk
Telephone
+44 1506283312
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WLC Local Bus Services DPS
Reference number
CC11575
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
Award of first round for Dynamic Purchasing System for subsidised local bus routes
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £20,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 34120000 - Motor vehicles for the transport of 10 or more persons
- 60112000 - Public road transport services
- 60130000 - Special-purpose road passenger-transport services
- 60140000 - Non-scheduled passenger transport
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
West Lothian Council area
two.2.4) Description of the procurement
WLC wish to set up a Dynamic Purchasing System (DPS) for subsidised local bus services
For support in tendering please go to
https://www.supplierjourney.scot/
https://www.sdpscotland.co.uk/
two.2.5) Award criteria
Quality criterion - Name: Call off stage / Weighting: 10
Price - Weighting: 90
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-007622
Section five. Award of contract
Contract No
CC11575
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 May 2023
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Handicabs Lothian
24/3A Dryden Road
Edinburgh
EH20 9HX
Telephone
+44 1314479953
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
E & M Horsburgh Ltd
180 Uphall Station Road, Pumpherston
Livingston
EH53 0PD
Telephone
+44 1506432251
Fax
+44 1506835405
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
sd travel
yard 3 inchcross ind est
bathgate
eh48 2hs
Telephone
+44 1501743333
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
McGills Midland Bluebird
300 Stirling Road
Larbert
FK5 3NJ
Telephone
+44 1324602229
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Lothian Buses Ltd
55 Annandale Street
Edinburgh
EH9 3HX
Telephone
+44 1314750144
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
No
five.2.3) Name and address of the contractor
Victoria Group Limited
Forehill, Longside Road
Peterhead
AB423LA
Telephone
+44 1779480480
Country
United Kingdom
NUTS code
- UKM50 - Aberdeen City and Aberdeenshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £20,000,000
Total value of the contract/lot: £20,000,000
Section six. Complementary information
six.3) Additional information
Where there is suspicion that risk may be present, as defined by Police Scotland (PS), WLC will provide PS info on the representatives of the bidder (SPD Part 2B) to allow PS to review & provide feedback on info provided.
NB: when completing SPD section 1.11 Part 2B, this should be completed using personal information as follows: full name including any middle names as it appears on birth &/or marriage certificate; the day date & month & the location of birth; & home address & postcode. Failure to provide the correct information may result in your bid being excluded from the tender process or an offer of contract being withdrawn should the info prove to be incomplete or incorrect at a later stage.
If bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management & tracking systems to ensure a resilient & sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly & effectively, & provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
TUPE – The incoming Contractor is responsible for obtaining legal & professional advice about relevant TUPE implications.
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence & not disclosed to third parties except insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 & any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall co-operate, facilitate, support & assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act &/or codes, the Authority shall adhere to the requirements of such Act &/or codes in disclosing information relating to this Agreement, the Project documents & the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
(SC Ref:735436)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
West Lothian Civic Centre, Howden South Road,
Livingston
EH54 6FF
Country
United Kingdom