- Scope of the procurement
- Lot 1. Planned /Programmed Highways Arboricultural works for the West area of the borough
- Lot 2. Planned /Programmed Highways Arboricultural works for the Centralarea of the borough
- Lot 3. Planned /Programmed Highways Arboricultural works for the East area of the borough
- Lot 4. Planned /Programmed Parks and Housing Arboricultural works -Boroughwide
- Lot 5. Emergency Call-Out service -Boroughwide
Section one: Contracting authority
one.1) Name and addresses
London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road
Ealing
W5 2HL
Contact
Ms Surekha Chavda
Telephone
+44 2088256695
Country
United Kingdom
NUTS code
UKI73 - Ealing
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision for Arboriculture Services LOTs 1-5
Reference number
DN617816
two.1.2) Main CPV code
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.1.3) Type of contract
Services
two.1.4) Short description
The project is for the term contract for the supply of Arboricultural Services (pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing, the Queen of the Suburbs.
two.1.5) Estimated total value
Value excluding VAT: £2,090,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
For the avoidance of doubt, the Authority is looking to award to one contractor for each lot. A bidder can bid for all 5 LOTs, however a contractor can only be awarded a maximum of 2 LOTs. Any bidder that is ranked top for more than two LOTs will be award the higher value LOTs.
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the West area of the borough
Lot No
1
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
two.2.4) Description of the procurement
pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing for the West area of the borough. Please see attached map.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
15 September 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation.
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the Centralarea of the borough
Lot No
2
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
two.2.4) Description of the procurement
pruning, felling and stump grinding) to Council managed trees within the London Borough of Ealing for the West area of the borough. Please see attached map.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
15 September 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation.
two.2) Description
two.2.1) Title
Planned /Programmed Highways Arboricultural works for the East area of the borough
Lot No
3
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
two.2.4) Description of the procurement
All work carried out will be within the boundary of the London Borough of Ealing. Please see attached Map highlighting the area for this LOT.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
15 September 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation.
two.2) Description
two.2.1) Title
Planned /Programmed Parks and Housing Arboricultural works -Boroughwide
Lot No
4
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing.
two.2.4) Description of the procurement
All work carried out will be within the boundary of the London Borough of Ealing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
15 September 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation.
two.2) Description
two.2.1) Title
Emergency Call-Out service -Boroughwide
Lot No
5
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UKI73 - Ealing
Main site or place of performance
All work carried out will be within the boundary of the London Borough of Ealing.
two.2.4) Description of the procurement
All work carried out will be within the boundary of the London Borough of Ealing.
Reactive Works Instructions which are issued twice monthly with two-week completion targets. This includes all manner of arboricultural works boroughwide.
Urgent arboricultural Works Instructions raised daily with a 24 hour to five-day completion target depending on risk factor.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
End date
15 September 2025
This contract is subject to renewal
Yes
Description of renewals
The Authority intends to procure Arboricultural Service LOTS agreement 1-5 for a period of 3 years (to coincide with the other Arboriculture contracts) with an option to extend twice for 3 years for each extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see full suite of Tender Documentation.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Bidders are required to have Arboriculture Association Approved Contractor status for the start of the contract (1st October 2022), or achieve such status within two years.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 July 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 July 2022
Local time
12:00pm
Place
London Borough of Ealing
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
London Borough of Ealing
Ealing
W5 2HL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Ealing
Ealing
Country
United Kingdom