Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 33741100 - Hand cleaner
- 39800000 - Cleaning and polishing products
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39831240 - Cleaning compounds
- 39831600 - Toilet cleaners
- 39525800 - Cleaning cloths
- 33741300 - Hand sanitizer
- 39224330 - Buckets
- 39831200 - Detergents
- 19640000 - Polythene waste and refuse sacks and bags
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority for the period 1 April 2019 to 31 March 2020 (with an option to extend for 3 further 12 month periods)
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 060-138770
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
22 March 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
INTERCLEAN HYGIENE CLEANING SUPPLIES LTD
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
BUNZL MCLAUGHLIN
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
STEPHENS CATERING EQUIPMENT CO LTD
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Galgorm Group
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Polysorb
Larne
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,560,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39800000 - Cleaning and polishing products
seven.1.2) Additional CPV code(s)
- 33741100 - Hand cleaner
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39800000 - Cleaning and polishing products
- 39831240 - Cleaning compounds
- 39831300 - Floor cleaners
- 39831600 - Toilet cleaners
- 39525800 - Cleaning cloths
- 33741300 - Hand sanitizer
- 39224330 - Buckets
- 39831200 - Detergents
- 19640000 - Polythene waste and refuse sacks and bags
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority for the period 1 April 2019 to 31 January 2022 with further options to extend until 31 March 2023 (no further extensions are expected to be enacted).
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2019
End date
31 January 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,280,000
seven.1.7) Name and address of the contractor/concessionaire
INTERCLEAN HYGIENE CLEANING SUPPLIES LTD
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
BUNZL MCLAUGHLIN
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
STEPHENS CATERING EQUIPMENT CO LTD
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Galgorm Group
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Polysorb
Larne
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Modification of the existing contract by increasing the value of the procurement by £1,280,000 to allow the current contractual arrangements to remain in place to allow for a new procurement exercise to be completed. A VEAT Notice was published on 02.07.2021 notifying the market of this modification (2021/S 129-344231)
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The current Contract value has been increased due to the unforeseen impact of the global COVID-19 pandemic, which has resulted in unprecedented demand for cleaning materials which could not have been reasonably foreseen by EANI. This modification increasing the value of the procurement is required to allow for an effective procurement exercise to be undertaken and the award of a robust contract fully compliant with the Public Contract Regulations.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £5,101,000
Total contract value after the modifications
Value excluding VAT: £6,381,000