Scope
Reference
NWP.98614
Description
North Wales Police are seeking a single supplier who will offer both an onsite and offsite reactive support/repair of the Force area ANPR camera infrastructure as detailed below, as well as performing an onsite annual proactive PM (preventative maintenance) requirement for the North Wales Police sites and cameras as detailed within the tender documents. Mae Heddlu Gogledd Cymru yn chwilio am un cyflenwr a fydd yn cynnig gwaith atgyweirio camera ANPR yr Heddlu ar safle ac oddi ar safle, yn ogystal â gwneud gwaith cynnal a chadw blynyddol ar gyfer safleoedd a chamerâu Heddlu Gogledd Cymru fel y nodwyd o fewn dogfennau'r tendr.
Total value (estimated)
- £1,139,250 excluding VAT
- £1,367,100 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 November 2025 to 23 November 2028
- Possible extension to 22 November 2030
- 5 years
Description of possible extension:
2 x 12 month extensions.
Main procurement category
Services
Additional procurement category
Goods
CPV classifications
- 35123500 - Video identification systems
- 50800000 - Miscellaneous repair and maintenance services
Contract locations
- UKL11 - Isle of Anglesey
- UKL12 - Gwynedd
- UKL13 - Conwy and Denbighshire
- UKL23 - Flintshire and Wrexham
Participation
Legal and financial capacity conditions of participation
Joint and severally liable. Any additional requirements will be specified in the invitation to tender.
Technical ability conditions of participation
Will be specified in the invitation to tender.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 May 2025, 12:00pm
Tender submission deadline
22 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
23 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Method Statements | Method statements include Experience, Product Knowledge, Response and Social Value. |
Quality | 70% |
| Commercial | Cost | 30% |
Other information
Payment terms
Subject to the Supply complying with the provisions of this Agreement, the PCC pay the Contract Charges properly due and payable to the Contractor within thirty (30) days of receipt of an undisputed valid invoice that is received by the PCC at its nominated address for invoices and in accordance with this Schedule 3. An invoice shall only be deemed to be valid if it is issued by the Contractor to the PCC in accordance with the invoicing procedure in (and otherwise complies with) this Schedule 3 (Charges and Invoicing).
Description of risks to contract performance
The Contractor shall comply with the monitoring arrangements set out in the ITT including, but not limited to, providing such data and information as the Contractor may be required to produce under the Agreement.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Repetitive procurement so no preliminary market engagement was undertaken.
Documents
Associated tender documents
https://bluelight.eu-supply.com
ITT Section 1 - General Information, Terms and Conditions including any Data Protection requirements.
https://bluelight.eu-supply.com
ITT Section 3 - Document for Completion & Submission.
Technical specifications to be met
https://bluelight.eu-supply.com
ITT Section 2 - Technical/Specification Requirements and Method Statements.
https://bluelight.eu-supply.com
Supplier Technical Assurance Document for Completion & Submission.
Contracting authority
Police and Crime Commissioner for North Wales Police & North Wales Police
- Public Procurement Organisation Number: PXZV-7812-NGMV
Force Headquarters, Glan-y -don, Abergele Road,
Colwyn Bay, North Wales
LL29 8AW
United Kingdom
Contact name: James Parry
Telephone: +44 1492804247
Email: james.parry1@northwales.police.uk
Website: http://www.north-wales.police.uk
Region: UKL13 - Conwy and Denbighshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales