Section one: Contracting authority
one.1) Name and addresses
Transport for London
5 ENDEAVOUR SQUARE
LONDON
E201JN
Contact
Nadeem Iftikhar
Country
United Kingdom
NUTS code
UKI41 - Hackney and Newham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Transport Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Digitising Asset Management: Strategic Programme Partner and related services
two.1.2) Main CPV code
- 79400000 - Business and management consultancy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
This PIN is issued by Transport for London (TfL) and seeks to inform the market of a Market Sounding Questionnaire (MSQ) that has been issued by TfL. The MSQ seeks to obtain market feedback in relation to opportunities regarding strategic support, technical delivery and associated business change requirement to enable TfL asset management systems to meet business objectives. Its primary focus is to better understand the market offering and appetite, to explore areas that will shape TfL's procurement strategy for future Asset Management systems operation and to understand perceived risks and opportunities.
TfL would like those parties that may be interested in such an exercise to identify themselves and express their interest as well as to respond to the MSQ. Please note that to do so, organisations will need to provide an Expression of Interest (EoI) to the following email address:
Following this and upon request, supplier organisations will be sent a copy of the MSQ which they will be invited to review and if appropriate complete by volunteering feedback. The MSQ includes additional details about submission arrangements and response deadlines.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Transport for London is currently undertaking a comprehensive review to ensure it is providing the most efficient, effective, and affordable transport service for London, with focus on improvements to business processes, culture, ways of working, leveraging technology and driving innovation.
As part of this, TfL is launching a programme to modernise its Asset Management systems, ways of working and digital culture, across all modes of travel and every stage of the Asset Lifecycle.
The aim is for TfL to digitally enable their Asset Management landscape, ensuring the right technology, people capabilities and interoperable systems are in place to improve the efficiency, safety and effectiveness of our operations across the asset lifecycle.
TfL intend to align with international standards and UK Government Guidance, particularly:
• IAM 10 Box Model
• ISO 19650
• ISO 8000
• CDBB Gemini Papers
• CDBB Capability Enhancement Programme
• Government Data Quality Framework
The scope of this Early Market Engagement includes some or all of the following for TfL:
• Advisory Services
• Digital Strategy and Target Operating Model Design for Digitising Asset Management
• Process, Policy and Standards Framework design
• Skills and Capability Framework Design
• People Change
• Programme Structure and Governance
• Programme Development and Implementation
• Business Analysis Service
• Process, Policy and Standards development
• Skills and Capability training programme development
• Change Management
• Progress Reporting
• Agile delivery of technical solutions
TfL has yet to decide on a lotting strategy; this will be tested in this Early Market Engagement process. It is possible that TfL will disaggregate the 'Advisory', and 'Programme Development and Implementation Services' (1 & 2) from the 'Agile Delivery of Technical Solutions' service (3), or conversely it may also decide to aggregate the three together.
Outputs to be delivered by the project are likely to include some or all of the following:
Governance
• Management Digitalisation Roadmap / Strategy
• A mature Digital Operating Model for our Asset Management, established in our TfL Management System. Including:
• Roles & accountabilities
• Governance process & standards
• Skills & competencies
Technical Solutions
• Documentation of our Current Digital System landscape and maturity
• Delivery of an improved Digital System to collate asset information
Data
• Data Assurance Framework
• Asset Information Strategy (aligned with ISO55001 guidance)
• Asset Information Improvement Strategy
Each of these may be delivered completely by TfL, or through working with a partner.
two.2.14) Additional information
This Prior Information Notice (PIN) is issued solely for the purpose of conducting a market engagement exercise and does not constitute any commitment by TfL to undertake any public procurement exercise in the future.
TfL is not liable for any costs, fees or expenses incurred by any party participating in this market engagement exercise
two.3) Estimated date of publication of contract notice
1 November 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
Participation or non-participation in this Early Market Engagement exercise will not disadvantage or advantage any supplier's ability to participate in any future procurement activity, including in particular any subsequent procurement process undertaken to deliver the project.
Direct or indirect canvassing of any TfL employee or agent by any supplier concerning this requirement, (or any attempt to procure information from any TfL employee or agent concerning this PIN outside of the formal process described in this document) may result in the disqualification of the supplier from consideration of any future procurement activity.
TfL is under no obligation to follow up this market engagement exercise in any way or with any interested parties.