Section one: Contracting authority
one.1) Name and addresses
DESNZ
London
waseem.rana@energysecurity.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-energy-security-and-net-zero
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2323880
two.1.2) Main CPV code
- 79996100 - Records management
two.1.3) Type of contract
Services
two.1.4) Short description
The Government manages the records of the former British Coal Corporation. This is
a combination of business documents and personal data which includes a significant
number of historic occupational health claims files. In part, this is to enable us to
respond to disease/illness personal injury claims arising from working for the
Corporation pre-privatisation in 1994. We also have a duty to ensure that the
information is kept safe and is managed securely.
We require a service that enables:
• secure storage of over 2.8m physical records and 47m digital records
• the ability to retrieve these promptly and to provide them to the public and the
Department’s contractors as appropriate
• scanning of physical records for onward processing
• preparation and transfer of records to The National Archives
• disposal of records no longer required
• the hosting of a digital platform that allows contractors to access records
• the facility to search documents in terms of categories, e.g various types of
colliery minutes and key work searches.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,323,880
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Government manages the records of the former British Coal Corporation. This is
a combination of business documents and personal data which includes a significant
number of historic occupational health claims files. In part, this is to enable us to
respond to disease/illness personal injury claims arising from working for the
Corporation pre-privatisation in 1994. We also have a duty to ensure that the
information is kept safe and is managed securely.
We require a service that enables:
• secure storage of over 2.8m physical records and 47m digital records
• the ability to retrieve these promptly and to provide them to the public and the
Department’s contractors as appropriate
• scanning of physical records for onward processing
• preparation and transfer of records to The National Archives
• disposal of records no longer required
• the hosting of a digital platform that allows contractors to access records
• the facility to search documents in terms of categories, e.g various types of
colliery minutes and key work searches.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
CCS Framework - Records Information Management, Digital Solutions and Associated Services Lot 5 used for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Title
British Coal Record Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 May 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Iron Mountain (UK)
Ground Floor, 4 More London Riverside, London, United Kingdom
London
SE1 2AU
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
01478540
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,323,880
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Waseem Rana
Salford
waseem.rana@energysecurity.gov.uk
Country
United Kingdom