Section one: Contracting authority
one.1) Name and addresses
Bristol City Council
Bristol City Council, P O Box 3176
BRISTOL
BS3 9FS
Contact
Mrs Penny Sharp
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
G&R/CEN/Hard FM Contract May 2024 to April 2025
Reference number
DN719812
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Hard Facilities Management Provision from May 2024 to April 2025
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £3,000,000 / Highest offer: £8,000,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK11 - Bristol, City of
two.2.4) Description of the procurement
Hard Facilities Management Provision from May 2024 to April 2025
two.2.5) Award criteria
Cost criterion - Name: Proposal / Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
A negotiated procedure without prior publication (direct award) was followed in accordance with regulation 32(2)(b)(ii) of the Public Contracts Regulations 2015 due to competition being absent for technical reasons. The works, supplies, services are such that the essential requirements of the Council can only be met by a proprietary solution only available from a single supplier, because it is essential a continuous service is provided to ensure statutory obligations are delivered and swift resolution of any faults/issues are actioned, and there is insufficient time to undertake a full re-procurement exercise including mobilisation considering the complex nature of the requirements. For a contract of this nature at least a 3-month implementation would be required (which has been supported through soft market testing) to ensure a successful continuation in provision (from any change in service provider). This is a result of the transfer of complex data and niche requirements of each site (large number of sites with a different volume and nature of assets thus each site requires a different service to be undertaken) and to ensure the contract is suitably resourced from day one via any applicable TUPE transfers being successfully made and any subsequent recruitment/knowledge transfer to be made in order for a new arrangement to become fully operational. As such it is deemed Lorne Stewart to be the only supplier who can deliver the technical requirements of the contract within the specified timescales. As stated above the council has already undertaken soft market testing to better understand the market and options available and is currently undertaking a needs analysis to establish its future requirements and how best these should be delivered, with aim to procure a long-term arrangement. Unforeseen circumstances within the Council have resulted in the timescales and outcome above and this is not a result of actions to artificially narrow the procurement, as such there is no reasonable alternative or substitute to deliver the essential requirements.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DN719812
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 April 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bristol District Registry of the High Court
Greyfriars, Lewins Mead
Bristol
BS1 2NP
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £3,000,000 / Highest offer: £8,000,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Lorne Stewart Plc
Aladdin Building, Western Avenue
Greenford,
UB6 8UY
Country
United Kingdom