Scope
Reference
CAPRO012
Description
The contractor will provide property management services and act as the Trust's strategic property
advisor, in line with best practice guidance from NHS Estatecode HBN 008 and the Royal
Institute of Chartered Surveyors.
The range of services can be categorised as follows:
1. Assisting with general property matters including rent reviews, lease expiries / hand
back, landlord liaisons and car parking
2. Assisting with statutory responses, e.g. Valuation Office Agency requests for leasehold
information
3. Assisting with Compliance and Service Charge queries
4. Management of the Leased Building Group and preparation of related documents
5. Assistance in general property queries such as insurance and asset revaluations
6. Providing Trust occupational information to Trust teams where required, e.g. Energy
Team queries, Finance Team queries, Service Leads etc.
7. Management of Trust InSite property register, where required
8. Updating of the Trust Leased Property Database.
New property-related matters, such as capital projects, acquisitions (including property
searches) and disposals, and any transactional work, including dilapidations / re-instatement,
are charged to an individual service's revenue, against a pre-approved proposal at an
additional cost.
Contract 1. Property Management Advisory Services
Supplier
Contract value
- £128,997 excluding VAT
- £154,796.40 including VAT
Above the relevant threshold
Earliest date the contract will be signed
6 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
Contract locations
- UKK23 - Somerset
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
Based on Archus' unique and longstanding estates knowledge, given their continuous management of the Trust's leasehold estate, which supports the "exclusive technical capability / continuity of service" grounds under the Act.
Supplier
ARCHUS LIMITED
- Companies House: 06937095
- Public Procurement Organisation Number: PWQW-4267-XHHJ
101 Victoria Street
Bristol
BS1 6PU
United Kingdom
Email: tenders@archus.uk.com
Website: http://www.archus.uk.com
Region: UKK11 - Bristol, City of
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Property Management Advisory Services
Contracting authority
SOMERSET NHS FOUNDATION TRUST
- NHS Organisation Data Service: RH5
- Public Procurement Organisation Number: PNWR-4212-QWHQ
Musgrove Park Hospital
Taunton
TA1 5DA
United Kingdom
Region: UKK23 - Somerset
Organisation type: Public authority - central government