Section one: Contracting authority
one.1) Name and addresses
Sir Robert Pattinson Academy
Moor Lane, North Hykeham, Lincoln
Lincolnshire
LN6 9AF
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKF3 - Lincolnshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sir Robert Pattinson Academy ~ Cleaning Tender V2
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services for Sir Robert Pattinson Academy.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,004,716.67
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF3 - Lincolnshire
Main site or place of performance
Lincolnshire
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Sir Robert Pattinson Academy. Sir Robert Pattinson Academy is an 11 – 18 comprehensive school where students are valued, happy, challenged and strive to achieve their best. The Academy provides rich learning experiences both in and outside of the classroom resulting in a great education. Our school is very special for many reasons. We have fantastic staff, who inspire and support students to succeed, and our ethos provides a calm and caring learning environment which you can feel as you walk around the Academy. We place strong emphasis on community values and believe every student is an individual. We believe it is crucial to celebrate everyone’s successes and varied talents. The Academy pupil roll is expected to increase during the term of this contract. The contract will commence on 1 August 2024 for an initial period of three years, ending on 31 July 2027, with the opportunity to extend for a further period of two years at the discretion of the governing body. This contract will be fixed price in nature with the successful Supplier guaranteeing both the number of input hours to the contract and the quality of cleaning provision. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school marketplace, ideally with a strong operational base within the Lincoln area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term. The scope of the contract covers all cleaning provision within the school buildings. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the school senior management team on the contract performance. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client’s requirement shall be for 190 academic days, 0 inset days and 20 days periodic cleaning per annum. The Academy has a number of daytime staff who undertake reactive cleaning, lunch supervision and litter picking duties and they shall be used to undertake cleaning on inset days. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered number of hours are always worked, and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The Supplier shall provide a comprehensive cleaning service to the Client to promote a clean, healthy, and safe environment which presents a positive image to all users and visitors. See SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract has been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034411
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 May 2024
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Kram Contract Cleaning Ltd.
1-7 Cornwallis Road, Lincoln
Lincolnshire
LN3 4PD
Country
United Kingdom
NUTS code
- UKF3 - Lincolnshire
National registration number
05661927
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £825,000
Total value of the contract/lot: £1,004,716.67
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=865010216
GO Reference: GO-2024528-PRO-26334706
six.4) Procedures for review
six.4.1) Review body
Sir Robert Pattinson Academy
Moor Lane, North Hykeham, Lincoln
Lincolnshire
LN6 9AF
Country
United Kingdom