Scope
Reference
1959
Description
The University of South Wales is seeking to procure hotel accommodation to support periodic residential visits by student groups. Requirements include the provision of accommodation with breakfast, access to Wi-Fi, and an on-site meeting room, all within reasonable travel distance of the University's Sports Park in Treforest, South Wales. The contract will be awarded to a Primary Supplier and a Reserve Supplier to ensure flexibility. Services will be required on multiple dates across the academic year, as detailed in the tender documents which can be accessed on the etenderwales tendering portal: https://etenderwales.bravosolution.co.uk/ using ITT Reference: itt_116972
Total value (estimated)
- £330,000 excluding VAT
- £396,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 27 June 2025 to 26 June 2027
- 2 years
Main procurement category
Services
CPV classifications
- 55000000 - Hotel, restaurant and retail trade services
Contract locations
- UKL15 - Central Valleys
- UKL17 - Bridgend and Neath Port Talbot
- UKL16 - Gwent Valleys
- UKL22 - Cardiff and Vale of Glamorgan
- UKL21 - Monmouthshire and Newport
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
15 May 2025, 5:00pm
Tender submission deadline
23 May 2025, 12:00pm
Submission address and any special instructions
https://etenderwales.bravosolution.co.uk/
Use ITT ref: itt_116972
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
16 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 23 April 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60.00% |
| Capacity & Location | Quality | 20.00% |
| Social Value | Quality | 10.00% |
| Flexibility, Responsiveness & Account Management | Quality | 5.00% |
| Car Parking, Evening Meals & Additional Value | Quality | 5.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
3.2.2. Preliminary market engagement has not been conducted for this procurement for the following reasons;
• Requirements for the provision are known.
• The requirements are tendered on a bi annual basis so the market is already aware and anticipating this tender.
• The capabilities in the marketplace are known.
• The evaluation criteria have been previously tested.
Contracting authority
University of South Wales
- Charity Commission (England and Wales): 1140312
University of South Wales,
Pontypridd
CF37 1DL
United Kingdom
Contact name: Christian Clee
Email: procurement@southwales.ac.uk
Region: UKL15 - Central Valleys
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales