Section one: Contracting authority/entity
one.1) Name and addresses
SOLIHULL METROPOLITAN BOROUGH COUNCIL
Council House, Manor Square
SOLIHULL
B91 3QB
Contact
Aaron Keenan
Country
United Kingdom
NUTS code
UKG3 - West Midlands
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SOL - Oracle Cloud Systems Integrator
two.1.2) Main CPV code
- 72227000 - Software integration consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
For additional deliveries by the incumbent systems integrator to implement the Oracle cloud solution
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,300,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
SMBC is undertaking a negotiated procedure without prior publication to award the contract to the incumbent supplier, Version 1.
This procurement has been conducted pursuant to Regulation 32 of the Public Contract Regulations 2015 - Negotiated procedure without prior publication (5b):
- The negotiated procedure without prior publication may be used for public supply contracts-
(b) for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.
two.2.11) Information about options
Options: Yes
Description of options
135 additional days contingency extension at end of contract end date, as per terms and conditions of original contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
Negotiated without a prior call for competition
• Additional deliveries by the original supplier
Explanation:
This procurement is conducted pursuant to Public Contracts Regulation 2015 - regulation 32, (5)(b):
'for additional deliveries by the original supplier which are intended either as a partial replacement of supplies or installations or as the extension of existing supplies or installations where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance;'
Additional deliveries are now required by the original supplier due to a change of ownership with some of the delivery responsibilities, a potential increase in the number of payrolls and an extension to the delivery timeline to that currently in place with the supplier, within the existing contract. The change in responsibilities now includes additional services for Version 1 to take a more significant role with data migration and payroll testing. A potential increase in number of the payrolls being delivered is due to the academisation of schools. The additional services and support together with the extended timeline for delivery of the project, has resulted in additional costs.
These are an extension of existing supplies , as per regulation 32(5)(b), a change of supplier would result in disproportionate technical difficulties - as we would then have 2 different suppliers trying to implement and deliver the same project, which is not feasible and would duplicate costs.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 145-358185
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
1 July 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Version 1 Solutions Ltd
Redditch
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,300,000
Section six. Complementary information
six.3) Additional information
Contract end date extended to 31st December 2022. This negotiated procedure without prior publication is for an extension of existing supplies by the original supplier (as per PCR 2015 regulation 32(5)(b)), for the changes of responsibility and extension of the timeline of the contract, to further incorporate:
- Taking a more significant role with data migration
- Taking a more significant role with payroll testing and the potential increase to the number of Academy payrolls.
six.4) Procedures for review
six.4.1) Review body
Solihull Metropolitan Borough Council
Solihull
Country
United Kingdom